What are the responsibilities and job description for the Accounts Receivable Administrator position at Mattson Resources?
AR Administrator – Irvine
Position Summary
The AR Administrator is responsible for maintaining accurate records of customer payments, processing various payment types, and ensuring timely collection of outstanding receivables for our Medical Device company. This position plays a critical role in the company's cash flow management and financial record-keeping.
Perks
- Stable contract position – 6 months
- Consistent work hours
- Opportunity to work in a medical device company
- Competitive hourly rate
- Collaborative team environment
- Beautiful office location
Position Details
- Location: Irvine, CA
- Type: Contract Position
- Duration: 6 Months
- Pay Rate: $25-$28/hr (DOE)
- Schedule: 7AM-4PM or 7:30AM-4:30PM / onsite
- Reporting to: Credit Supervisor
Key Responsibilities
- Process and record incoming customer payments in the accounting system
- Process credit card authorizations (Visa, MasterCard, Amex) for pre-paying customers
- Manually apply daily payments to the database
- Create and send invoices to customers
- Monitor and pursue outstanding customer payments and past-due accounts
- Maintain accurate cash logs on department-wide shared drive
- Handle daily check authorizations
- Download and process bank statements for ACH/Wire payments
- Extract payment remittances from bank downloads and email
- Retrieve daily lockbox information
- Reconcile accounts receivable ledger to ensure accuracy
- Prepare aging reports and assist with collections efforts
- Investigate payment disputes and discrepancies
- Address chargebacks for various payment methods
- Research and resolve payment discrepancies and customer billing disputes
- Maintain organized documentation of payment records and correspondence
- Assist with month-end closing procedures related to accounts receivable
- Generate and distribute customer statements as needed
- Provide backup support for credit department team members
Required Qualifications
- High school diploma or equivalent; Associate's degree in accounting or related field preferred
- 1-3 years of accounts receivable or general accounting experience
- Proficiency in Excel and Word
- Experience with SAP or other ERP systems
- Strong attention to detail and accuracy in data entry
- Excellent organizational skills and ability to prioritize tasks
- Good verbal and written communication skills
- Basic understanding of accounting principles
Job Type: Full-time
Pay: $25.00 - $28.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $25 - $28