Legal Secretary - 20710

Temp to Hire Opportunity
40 hour work week on site, Monday to Friday
If and when the position transitions to Direct Hire the position will become hybrid
Part of a 5 person legal support team with 11 attorneys in a Corporate setting for a large Japanese owned multinational corporation
Business casual - sorry no jeans except Fridays

POSITION SUMMARY:
Under direct supervision, provides administrative, clerical and secretarialsupport to the General Counsel and Legal Department professionals.

The essential functions of the position include, but are not limited to the following:

• Manage, organize, and maintain documents in paper or electronic filing systems.
• Assist with the administration of export licenses under the supervision of the department’s export-control counsel.
• Assist with the administration of the various aspects of the legal compliance program, including third party due diligence.
• Provide administrative support in filing UCC documents and assist in renewing/maintaining the same.
• Coordinate travel arrangements for the professional staff.
• Order and maintain office supplies.
• Liaise with the Information Technology department relative to computer and technology matters.
• Prepare first drafts of minutes of legal compliance committees and other meetings; proofread final minutes.
• Maintain a master record of all legal compliance activity.
• Prepare MS Teams Forms, Excel, Word and PowerPoint documents.
• Assist in special projects, as needed.
• Answer telephone, screen and route calls, take messages.
• Prepare expense reports for employee reimbursement for the professional staff both internally and outside of headquarters.
• Process payments for outside counsel billing and departmental expenses.
• Administer calendars, schedule appointments, and coordinate meetings.
• Prepare first drafts of and proofread and format final versions of various reports, agreements, and other documents.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor of Arts degree strongly preferred.
• 3-5 years of administrative experience, preferably in a law firm, corporate law department or other professional setting.
• Expert skills in MS Teams, Sharepoint, Word, Excel and PowerPoint.
• Excellent computer skills, including high typing speed.
• Excellent organizational and oral and written communication skills.
• Detail oriented and able to work independently.
• Ability to work in a flexible, multi-cultural environment.
• Oral and written Spanish, Portuguese or Japanese skills a plus.

Job Type: Full-time

Pay: $26.50 per hour

Schedule:

• Monday to Friday

Work Location: In person

Salary : $27