Job Description
Job Description
ABOUT US
People are the cornerstone of the Maui Beach Hotel, Maui Seaside Hotel Hampton Inn & Suites Maui North Shore. We believe in nourishing talent, motivating creativity, and advocating for inclusion, compassion and respect. Our team members grow and thrive at every level. As a result, our team members are at the top of their game. Known for getting it right the first time - they're empowered, original and intuitively adaptive.
Want to work for a team that believes in you and what you can do? Take the first step towards a new career in hospitality & apply today!
ABOUT THE ROLE
To support the Area General Manager and Controller in accounting functions and oversee the daily reconciliation of the daily deposits, prepare all A / P-A / R functions, labor reports and general cashier. Recommends and implements procedural / process changes; maintains the daily accounting functions and makes decisions based on OLS and governmental guidelines / regulations.
SCOPE OF WORK TEAM
- Reports to Area General Manager and Area Controller
- Supports the Area General Manager and Controller with financial reports and other accounting records.
- Assists with special projects as needed.
RESPONSIBILITIES
Oversee the day-to-day accounting operations for multiple properties within the assigned area.Supervise, train, and mentor property-level accounting staff to ensure compliance with company policies and procedures.Conduct regular meetings with property accounting teams to maintain open lines of communication and provide updates on corporate accounting policies.Review and approve accounts payable, accounts receivable, and payroll transactions to ensure accuracy and timeliness.Prepare monthly financial reports for each property, including trial balances, profit and loss statements, and balance sheets, ensuring compliance with GAAP standards.Assist in the preparation of annual budgets and monthly forecasting for properties in collaboration with property General Managers and corporate leadership.Monitor cash flow and banking transactions to maintain adequate funding levels across properties.Conduct monthly reconciliation of bank statements, credit card accounts, and general ledger accounts for all properties under management.Ensure timely submission of monthly tax returns, including transient occupancy tax and sales tax filings, as applicable.Organize and maintain accounting files and records in accordance with company policy and regulatory requirements.Participate in month-end closing processes, ensuring accuracy and adherence to deadlines.Provide support for internal and external audits, including gathering necessary documentation and addressing auditor inquiries.Monitor compliance with financial controls and identify areas for improvement to enhance operational efficiency.Coordinate with property leadership to address and resolve accounting-related guest or client inquiries.Conduct periodic reviews of accounting team performance and provide coaching, development plans, and performance evaluations.Act as a liaison between property-level staff and corporate office for all accounting matters.Participate in owner meetings to present financial results and provide explanations for variances.Ensure timely and accurate recording of fixed assets, depreciation, and capital expenditure projects.Promote adherence to the company's safety and quality assurance programs within accounting functions.Perform other duties and responsibilities as required by corporate leadership.OTHER DUTIES AND RESPONSIBILITIES : ACCOUNTS RECEIVABLES
Process all billing requests.Maintain check log for all deposited checks.Audit all direct billed invoices for rate discrepancies and items not approved for billing.Notify and copy Director of Operations on all direct bill discrepancies.Prepare billing and invoices daily.Copy and attach payment to paid invoices. Also stamp and date with stamp.Maintain billing, invoice and tracking files.Maintain collection log on all receivable accounts.Make collection calls on past due accounts weekly.Perform other duties and responsibilities as required.OTHER DUTIES AND RESPONSIBILITIES : ACCOUNTS PAYABLE
Use Accounting Information System to access information and to ensure accuracy of invoices, payments, and coding of expenses for company. Researches and resolves all accounts payable problems.Prepare and process accounts payable invoices and payments ensuring that payment is timely and accurate.Ensure that files are up-to-date and accurate and that approvals are obtained for expenditures from appropriate parties.Ensure accurate input, proper expense accounting, and prompt payment and filing of paperworkWork with all departments of the Company to identify and capture vendor discounts when available.Work with vendors to resolve disputes and ensure that services are not interrupted.Research expense variances as part of monthly close cycle.Ensure that all accounts payable monthly closing activities are performed accurately and on time.Proactively identify opportunities and makes recommendations for improving processes to create efficiencies and the accurate reporting of information.Assist in the development in Accounts Payable policies and procedures and provide on-going support and maintenance of policies and procedures.Process employee expense reports and payments in a timely manner. Ensure appropriate and accurate supporting documentation is received for each expense report.Review aged AP Trail balance on a weekly / daily basis to ensure that payments are made promptly.Perform other duties and responsibilities as required.QUALIFICATIONS
Prior Experience :A minimum of 3 years of experience in a similar accounting position and / or hotel income auditor (hotel background preferred).
IT Expertise :Advanced knowledge of computer software (including Microsoft Office, strong Excel skills, outlook) and web analytics tools is preferred. Preferred Opera and Micros POS
Education :A minimum of a 2-year degree in accounting; requires knowledge of the accounting, finance and hospitality profession.
Subject Expertise :Demonstrate a working knowledge of all property safety and security procedures as required maintaining a secure and safe environment for employees as well as guests.
Report any unusual occurrences and / or request to Supervisor.Read and abide by all the regulations and rules of conduct stated in the Associate Handbook.Must be service oriented with excellent customer service and sales skillsMust be able to effectively communicate to guests, management, and coworkers and read, write and understand the English languageMust be energetic and outgoingMust possess excellent interpersonal and organizational skillsMust be able to follow directions with attention to detail, speed and accuracyMust be a team player with the ability to work under minimal supervisionMust be able to multi-task in a fast-paced work environmentMust be able to understand and work with basic financial information and solve basic arithmetic problemsMust be able to type 45 wpm and have the ability to input data and access information on the computerMust have proficient working knowledge of Microsoft Office, Opera; preferred.Must be able to exercise confidentiality and discretion.OTHER EXPECTATIONS :
Abide by payroll policies, procedures and rules of conduct as stated in the Springboard Hospitality Associate Handbook.Demonstrate a working knowledge of all company safety and security procedures.Travel required : As needed for hotel familiarization, content creation shoots and to meet with colleagues.Hours Required : Must primarily work during business hours, Monday - Friday 8am - 5pm (HST), while understanding that the hotel business functions 24 / 7 and some weekend or holiday work may occasionally be required.Aptitude for performing numerical analysis of data and formulating conclusions and / or solutionsExcellent time management and organizational skillsMust possess strong communication skills, excellent speaking, reading and writingBenefits :
Springboard Hospitality offers an empowered working environment that encourages collaboration and flexibility. We offer a superior benefits package to employees who work 20 hours / week or more that includes :
Full Time Benefits
Competitive Base SalaryVacation / Paid Sick Leave / PTOMedical, Dental, Vision, & Life InsuranceCostco MembershipBereavement LeaveManagement Contract Referral ProgramEducation AssistanceEmployee Rates at all of 35 affiliated hotelsMonthly Cell Phone StipendLead Share ProgramAssociate Referral Bonus ProgramThe Maui Beach Hotel, Maui Seaside Hotel Hampton Inn & Suites Maui North Shore is an equal opportunity employer. The Maui Beach Hotel, Maui Seaside Hotel Hampton Inn & Suites Maui North Shore provides equal employment opportunity for all associates and prohibits discrimination based on race, color, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, religious creed (including religious dress and grooming practices), marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information and characteristics, sexual orientation, gender identity or expression, military or veteran status, or any other basis protected under federal, state, or local laws. The Maui Beach Hotel, Maui Seaside Hotel Hampton Inn & Suites Maui North Shore also provides reasonable accommodations for qualified applicants and employees with disabilities or medical conditions in accordance with applicable laws.
Disclaimer : By submitting your application for this position, you acknowledge and consent to undergo a comprehensive background screening and drug testing process as a condition of employment. This screening may include, but is not limited to, verification of identity, criminal history, credit history, education, employment history, and professional references. Furthermore, you agree to participate in any required drug testing, which may involve the collection and analysis of urine, blood, saliva, or hair samples. The results of these screenings will be used in accordance with applicable federal, state, and local laws, and may impact the final hiring decision. Please note that any false statements or omissions on your application may result in disqualification from the hiring process or termination of employment. By proceeding with your application, you confirm your understanding and acceptance of these terms.
