What are the responsibilities and job description for the Executive Assistant position at Maui Economic Development Board, Inc.?
Our Vision - We envision lives fulfilled in a vibrant economy
Our Mission - We lead and inspire innovation in business, education, and our community
We are seeking Maui-based, administrative professional to provide support and assist with managing schedules, communications, and other tasks to ensure efficient operations. A minimum of 3 years’ experience in a similar or equivalent role is required.
Key responsibilities: Core Administrative Support:
- Scheduling and Calendar Management: Managing complex calendars, including appointments, meetings, and events, while anticipating potential conflicts and prioritizing tasks.
- Communication Management: Prioritizing and filtering emails, phone calls, and other communications, ensuring timely responses and appropriate redirection.
- Document Management: Organizing, maintaining, and retrieving documents, reports, and other files, ensuring accuracy and confidentiality.
- Travel Arrangements: Coordinating travel logistics, including flights, accommodations, and transportation.
- Expense Management: Preparing and submitting expense reports.
Other Responsibilities:
- Meeting Coordination: Planning and organizing meetings, including setting agendas, sending reminders, and taking minutes.
- Project Support: Assisting with project management tasks, such as tracking deadlines and coordinating with other teams.
- Liaison and Communication: Acting as a liaison between the executive and internal/external parties, ensuring effective communication.
- Special Projects: Assisting with special projects, research, and analysis as assigned.
Skills:
- Adept working in a cloud-based environment using Office365, with Excel proficiency
- Excellent analytical skills and attention to detail
- Strong written and verbal communication skills
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
Schedule:
- Monday to Friday
Application Question(s):
- Are you a permanent resident of Maui, Hawaii?
Experience:
- administrative: 3 years (Required)
Work Location: In person
Salary : $25