What are the responsibilities and job description for the (Contractor) RFP Operations position at Maven Clinic?

Job Description

Maven is the world's largest virtual clinic for women and families on a mission to make healthcare work for all of us. Maven's award-winning digital programs provide clinical, emotional, and financial support all in one platform, spanning fertility & family building, maternity & newborn care, parenting & pediatrics, and menopause & midlife. More than 2,000 employers and health plans trust Maven's end-to-end platform to improve clinical outcomes, reduce healthcare costs, and provide equity in benefits programs. Recognized for innovation and industry leadership, Maven has been named to the Time 100 Most Influential Companies, CNBC Disruptor 50, Fast Company Most Innovative Companies, and FORTUNE Best Places to Work. Founded in 2014 by CEO Kate Ryder, Maven has raised more than $425 million in funding from top healthcare and technology investors including General Catalyst, Sequoia, Dragoneer Investment Group, Oak HC / FT, StepStone Group, Icon Ventures, and Lux Capital. To learn more about Maven, visit us at mavenclinic.com.

An award-winning culture working towards an important mission – Maven Clinic is a recipient of over 30 workplace and innovation awards, including :

Fortune Change the World (2024)
CNBC Disruptor 50 List (2022, 2023, 2024)
Fortune Best Workplaces for Millennials (2024)
Fortune Best Workplaces in Health Care (2024)
TIME 100 Most Influential Companies (2023)
Fast Company Most Innovative Companies (2020, 2023)
Built In Best Places to Work (2023)
Fortune Best Workplaces NY (2020, 2021, 2022, 2023, 2024)
Great Place to Work certified (2020, 2021, 2022, 2023, 2024)
Fast Company Best Workplaces for Innovators (2022)
Built In LGBTQIA Advocacy Award (2022)

Maven is looking for a RFP Operations Contractor, reporting to the Director of Product Marketing, who will be responsible for overseeing the end-to-end process of responding to Requests for Proposals (RFPs) to secure new business for Maven with employer and payer clients. This role involves coordinating cross-functional teams, partnering with Sales Directors to capture the proposal strategy and needs, and ensuring timely and high-quality submissions. The Proposal Project Manager serves as a central point of contact throughout the proposal lifecycle, ensuring Maven shares robust, compelling responses with clients.

As a Proposal Project Manager at Maven, you will :

Lead RFP operations for incoming employer and health plan business, including proper documentation

Own project management and maintenance of of Maven's RFP management platform

Own reporting on proposal pipeline and status

Identify and summarize proposal requirements, ensuring a clear understanding of client needs and expectations.

Schedule meetings with key proposal contributors, create a collaborative environment, and manage project timelines.

Create project management schedules, meeting agendas, and meeting notes, ensuring all necessary documentation is organized and easily accessible.

Communicate quickly and professionally with all stakeholders, holding cross-functional team members accountable to timelines

Finalize all documents for production, ensuring proper formatting and order for submission.

We're looking for you to bring :

3 years of professional experience in product marketing, operations, or project management roles.

Strong project management skills, including the ability to manage multiple deadlines and priorities.

Excellent written and verbal communication skills.

Proficiency in managing workstreams in Slack, Loopio, and Google Suite.

Strong attention to detail and organizational skills.

Ability to work collaboratively in a fast-paced, deadline-driven environment.

For candidates in NYC, CO, or CA, the pay rate for this role is $60 / hour. Individual pay decisions are based on a number of factors, including qualifications for the role, experience level, and skillset.

This is expected to be a 4 month contract from February - June.

Benefits That Work For You

Our benefits are designed to support your health, well-being and career development, helping you thrive both personally and professionally. We remain focused on providing a competitive benefits package for our employees. On top of standards such as employer-covered health, dental, and insurance plan options, we offer an inclusive approach to benefits :

Maven for Mavens : access to the full platform and specialists, including care for mental health, reproductive health, family planning and pediatrics.

Whole-self care through wellness partnerships

Hybrid work, in office meals, and work together days

16 weeks 100% paid parental leave and new parent stipend (for Mavens who've been with us for six months plus)

Annual professional development stipend and access to a personal career coach through Maven for Mavens

401K matching for US-based employees, with immediate vesting

These benefits are applicable to Maven Clinic Co., US-based, full-time employees only. 1099 / Contract Providers are ineligible for these benefits.

Maven is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Maven is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Maven Clinic interview requests and job offers only originate from an @mavenclinic.com email address (e.g jsmith@mavenclinic.com). Maven Clinic will never ask for sensitive information to be delivered over email or phone. If you receive a scam issue or a security issue involving Maven Clinic please notify us at : security@mavenclinic.com. For general and additional inquiries, please contact us at careers@mavenclinic.com.

Salary : $60

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