What are the responsibilities and job description for the Executive Administrative Assistant position at Mavensoft Technologies, LLC.?
Job title: Administrative Assistant
Location: Portland, Oregon
Duration: 6 months contract
Hybrid: 2 – 3 days/week in office
Key Skills: Microsoft Office, purchasing support, vendor coordination, event planning, travel coordination, contract administration.
Job Description:
We are seeking an Administrative Assistant III to provide high-level administrative support to a manager and her team. The ideal candidate will be responsible for receiving visitors, callers, and incoming mail, referring them to the appropriate staff or department, or personally handling them as directed. This role involves using software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, and more.
Qualifications:
- Strong organizational and communication skills.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and manage multiple tasks simultaneously.
Job Responsibilities:
- Administrative Support:
- Provide general administrative support to the manager and team members.
- Receive visitors, callers, and incoming mail; refer to appropriate staff or department, or handle personally as directed.
- Prepare emails, correspondence, reports, presentations, agendas, meeting minutes, and other documents as needed.
- Team Support:
- Plan and organize team events, including arranging speakers, food/snacks, etc.
- Support travel needs by booking and reserving flights, hotels, and other accommodations.
- Purchasing/Contracting Support:
- Purchase a variety of supplies, services, and equipment using purchasing cards and informal acquisition procedures.
- Reconcile purchasing card statements.
- Initiate purchase requisitions, track the status of all purchase requisitions and orders.
- Administer service contracts for the department or facility.
Experience: At least 2-5 years of administrative experience.
Education: High School Diploma or GED.
Email your resume to: usjobs@mavensoft.com
To learn more about Mavensoft visit us online at http://www.mavensoft.com/
