What are the responsibilities and job description for the Billing and Operations Specialist position at MAVERIK LOGISTICS LLC?
About the Company
Join our team and play a vital role in logistics and billing operations. You'll manage carrier setups, resolve discrepancies, conduct audits, and collaborate across teams to optimize workflows.
About the Role
This role reports to our Truck Depot in Woods Cross, UT. Role may require up to 10 hours of overtime per week, depending on business demand.
Responsibilities
- Facilitate new carrier set up within the company’s ERP system (PDI), and dispatch platform (Gravitate)
- Identify and resolve invoice and contract discrepancies by investigating causes and collaborating with vendors or internal teams
- Address carrier billing errors through direct negotiation or by escalating issues to the carrier Manager as necessary
- Compile and present error trend reports, including proposed solutions, to key stakeholders
- Input corrections for Shift and Order Errors in the dispatch system (Gravitate)
- Generate weekly monthly load summaries for Accounts Receivable
- Complete various administrative duties including but not limited to overseeing truck load paperwork, and create and distribute billing data reports and summaries
- Conduct regular audits of orders and Bills of Lading (BOLs) for all carriers
- Logistics Review, code, and process Accounts Payable invoices
- Collaborate with Fuel Accounting to develop workflows for accurate and efficient freight invoicing Partner with the Fuel accounting team to establish an efficient workflow for freight invoicing
- Identify and resolve discrepancies in PDI by verifying the accuracy of the information
- Additional responsibilities as assigned
Qualifications
Education
- Bachelor's degree in business preferred
Experience
- 3 yrs. experience in billing or a similar role preferred
- 3 yrs. experience working in a professional setting
- Proficiency in Microsoft Office Suite
- Experience with PDI software or Enterprise Resource planning software a plus
- Experience with dispatch software (Gravitate) a plus
Competencies
- Practice operating independently without the need for continuous oversight or direction
- Proven ability to effectively prioritize and balance competing needs
- A history of taking the initiative to identify and solve work-related problems
- Experience in exercising initiative and sound judgment in decision-making
Pay range and compensation package
Salary Range: $23/hr. to $30/hr. (based on experience) 5% Annual Incentive Plan (AIP) company bonus. The above salary range represents a general guideline; however, Maverik Logistics considers several factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Equal Opportunity Statement
Include a statement on commitment to diversity and inclusivity.
Salary : $23 - $30
