Administrative Assistant - Construction Project Management Department

Administrative Assistant needed for a fast-paced General Contracting firm. The focus of this role is to assist the construction project management team in various aspects. We are a high volume, fast-paced business in need of a detail-oriented team player with a positive attitude.

Duties include but are not limited to:

· Document processing

· Create spreadsheets

· Data entry

· Download, print, scan and copy blueprints as needed.

· Assist with licensing, permitting, inspections, and occupancy certificates

· Send out bid invites to subcontractors, constant follow up with phone calls and emails for feedback and ensure we get bids back in a timely manner while communicating the progress to the PM’s.

· Create Excel database for the bids. Receive, save, print and document all bids received.

· Work with subcontractors regarding bidding, insurance, and contract paperwork

· Other administrative duties as required

Skills Required:

· High degree of proficiency in Microsoft Office suite, primarily Outlook, Excel, and Word

· Additional computer skills desired: DocuSign, SharePoint, Smartsheet

· Excellent time management skills

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills

· Must be able to manage multiple tasks and have excellent follow up skills both internally and externally, as well as meet tight deadlines

· Must be self-motivated, resourceful, and willing to go the extra mile

Experience:

· 2 years minimum administrative experience, preferably in the construction industry

Education:

• High school or equivalent
• Associate Degree (preferred)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Monroeville, PA 15146 (Required)

Work Location: In person