Volunteer Manager

, have good judgment and tact,Job description 2025

MaxFund Animal Shelter Volunteer Manager

Reports to
Director of Operations

About MaxFund Animal Shelter:

MaxFund is a no-kill animal shelter dedicated to providing care and finding homes for abandoned and injured animals. We rely on a passionate team of volunteers to support our mission, ensuring that every animal receives the love and attention they deserve.

Position Overview:

The Volunteer Manager is responsible for overseeing MaxFund’s volunteer program, ensuring that volunteers are effectively recruited, trained, and engaged. This role requires strong leadership, excellent communication skills, and a passion for animal welfare. Must be able to work in a dynamic, high-energy, team-oriented environment. Must be culturally competent, have good judgment and tact, and enjoy working with a diverse variety of individuals and groups. The Volunteer Manager will work closely with shelter staff, community partners, and volunteers to enhance MaxFund’s programs and impact.

Key Responsibilities:

• Recruitment & Onboarding:
• Develop and implement strategies to attract and retain dedicated volunteers.
• Continually assess and adjust training priorities and volunteer manuals to adhere to the changing needs of MaxFund.
• Work closely with volunteer mentors to fulfill orientation and training needs and execution for new and existing volunteers.
• Program Coordination and Collaboration:
• Coordinate volunteer involvement in various shelter programs, such as animal care, adoption events, and fundraising activities.
• Maintain schedules and oversee daily volunteer activities.
• Assist with special events and fundraising activities, organizing and supervising volunteer participation.
• Schedule and assist with large corporate volunteer groups at the shelter.
• Collaborate with other staff members to ensure smooth operations and effective communication.
• Engagement & Retention:
• Foster a positive and inclusive volunteer culture.
• Develop recognition programs and appreciation events to motivate and retain volunteers.
• Communication & Support:
• Serve as the main point of contact for volunteers, providing guidance, answering questions, and resolving conflicts as needed.
• Develop and maintain effective communication channels with volunteers.
• Solicit and respond to volunteer suggestions, concerns, etc.
• Volunteer Management:
• Create and maintain volunteer schedules, ensuring adequate coverage for various tasks.
• Supervise and provide guidance to volunteers, addressing any issues or concerns.
• Evaluate volunteer performance and provide feedback.
• Maintain accurate records of volunteer hours, training, and activities.
• Community Outreach:
• Build partnerships with schools, businesses, and community groups to expand volunteer opportunities and increase engagement.

Ongoing Responsibilities:

• Attend meetings with staff and supervisors to maintain progress and accountability towards goals.
• Manage the volunteer coordinator and assign duties as necessary
• Other duties, as assigned and directly related to volunteer roles and functions

Qualifications:

• Bachelor’s degree in Nonprofit Management, Volunteer Coordination, Animal Welfare, or a related field (or equivalent experience).
• Minimum of 2 years of experience managing volunteers, preferably in an animal shelter or nonprofit setting.
• Strong leadership, organizational, and problem-solving skills.
• Strong time-management skills
• Excellent interpersonal and communication abilities.
• Proficiency in volunteer management software (Better Impact) and Microsoft Office Suite.
• Ability to work independently and as part of a team
• Ability to work some evenings and weekends.
• Passion for animal welfare and commitment to MaxFund’s mission.

Physical Demands and Work Environment:

• Ability to lift and/or move up to 40 pounds.
• Ability to sit, talk, hear, stand, walk; use hands and fingers, handle or operate objects, reach with hands and arms; climb and balance; stoop, kneel, crouch, and crawl.
• Ability to move throughout the building as needed to meet the requirements of the job.
• Ability to comfortably interact with companion animals.
• Ability to participate in events, including some evenings and weekends, and to assist in the set-up and breakdown of events, which may involve moderate physical exertion.
• Extended work at a computer managing schedules, applications, and communications.
• Ability to stand on feet without sitting for some lengths of time during events or programs.

Compensation & Benefits:

• Competitive salary based on experience. Salary range $65,000-$75,000
• Health Benefits
• Paid Time Off and Sick Time
• A rewarding work environment with the chance to make a difference in the lives of animals and people.

How to Apply:

Interested candidates should submit a resume and cover letter detailing their experience and passion for animal welfare to the Director of Operations. Applications will be reviewed on a rolling basis until the position is filled.

MaxFund Animal Shelter is an equal opportunity employer and welcomes applicants from diverse backgrounds.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $65,000 - $75,000