Legal Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This position is located at Maximum Legal Services Corporation (MaxCorp), a Hawaii non-profit corporation located in downtown Honolulu. This is a full-time position. In person attendance during office hours (Monday-Friday, 8:30 a.m.-5:00 p.m.) is a requirement for this position.

Pay Range:

· Starting at $20.00 per hour.

· Opportunity for annual bonus determined by time in service and performance, and subject to budget approval.

Benefits:

· Medical, dental, and vision insurance.

· Fifteen (15) to twenty (20) paid vacation days per year, depending on time in service.

· Ten (10) paid sick days per year.

· Fourteen (14) paid holidays per year.

· Employee parking fully covered by the employer, subject to space availability.

· Simple IRA with up to 3% of salary employer matching contribution.

· Group term life insurance.

· Flexible Spending Accounts.

· Additional voluntary insurances and employee perks.

Supervisory Responsibilities:

May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

Answers and transfers phone calls, screening when necessary.

Welcomes and directs visitors and clients; prepares the conference room for in person meetings.

Retrieves, sorts, and scans mail and distributes mail to the appropriate persons in the office.

Maintains filing systems as assigned, including but not limited to permanent client files, court pleadings files, correspondence files, client financial files, and other administrative files.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Coordinates and schedules travel, meetings, court deadlines, other deadlines, and appointments for managers or supervisors.

Prepares agendas and schedules for meetings.

Records and distributes minutes or other records for meetings.

Maintains office supplies and coordinates maintenance of office equipment, including off-site storage and shredding.

Maintains a system for recording expenses and the use of petty cash.

Travels to/from the court, banks, other offices, etc. for pick-up/delivery of documents.

Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently and function well in a high-paced and at times stressful environment.

Ability to maintain confidentiality, and to exercise discretion and good judgment.

Driver’s license with access to a car for work-related business preferred but not required.

Education and Experience:

Associate’s degree required; Bachelor’s degree in related field preferred.

Some related experience preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20