Executive Assistant

Maximus is seeking an Executive Assistant. This position is responsible for providing administrative support services for multiple C-level executives of a fast-paced and growing organization. The Executive Assistant will be responsible for all administrative coordination in support of this leadership team. This is a complex role, which requires handling of confidential and sensitive materials. This is a hybrid role based in Mclean, VA at Corporate Headquarters and it is required to be in the office 3 days per week.

Essential Duties and Responsibilities:

• Support the Executive as a right hand "gatekeeper"; manage highly sensitive and confidential information with discretion.
• Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Optimize calendar for meetings; manage active calendar of appointments; manage inbox and email of the Executive, manage correspondence on a daily basis.
• Work closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the Executive's ability to effectively lead the company.
• Prepare board and committee materials as needed.
• Document and filing management.
• Provide a bridge for smooth communication between the Executive's office while demonstrating leadership to maintain credibility, trust and support.
• Expense reporting.
• Support the Executives as a right hand "gatekeeper"; manage highly sensitive and confidential information with discretion.
• Arrange complex and detailed domestic and international travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Optimize calendar for meetings; manage active calendar of appointments; manage inbox and email of the Executives, manage correspondence on a daily basis.
• Work closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting/editing presentations and correspondence, as well as other tasks that facilitate the Executive's ability to effectively lead the company.
• Prepare board and committee materials as needed.
• Document and filing management.
• Provide a bridge for smooth communication between the Executive's office while demonstrating leadership to maintain credibility, trust and support.
• Responsible for Expense reporting.

Minimum Requirements

• High school diploma or equivalent required.
• 6 years of experience supporting C-Level Executives.
• Bachelors' Degree preferred.
• Professional, polished and mature demeanor.
• Expertise with the most current versions of MS Office applications (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills and superior attention to detail.
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff and board members.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Professional, polished and mature demeanor.
• Expertise with the most current versions of MS Office applications (Word, Excel, PowerPoint and Outlook).
• Strong organizational skills and superior attention to detail.
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff and board members.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

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EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We're proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.