What are the responsibilities and job description for the Senior Administrative Support Specialists position at MAXISIQ, Inc.?
MAXISIQ is seeking a highly experienced Senior Administrative Support Specialist to provide comprehensive support to senior management and project teams within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This role is crucial to ensuring efficient administrative operations managing complex schedules and supporting project management efforts. The ideal candidate will have extensive experience in government or defense environments exceptional organizational skills and the ability to handle multiple tasks in a fastpaced environment. This is a fulltime position located on Fort Belvoir VA with work anticipated March 2025 upon award.
Duties involved with this role :
- Provide highlevel administrative support to senior management including managing complex calendars scheduling meetings and organizing travel arrangements for leadership and project teams.
- Prepare edit and maintain a wide range of documents including reports presentations and correspondence ensuring accuracy and proper formatting. Support the organization and management of important documentation for project teams and leadership.
- Serve as the primary point of contact for internal and external communications ensuring clear and efficient communication across departments and project offices.
- Coordinate and prepare materials for meetings including scheduling agenda development and ensuring all necessary resources are available for attendees.
- Maintain and support data systems ensuring accurate recordkeeping and access to critical information for project teams and leadership.
- Assist project teams with administrative tasks related to project management including tracking project timelines budgets deliverables and providing updates to senior management.
- Lead the logistical arrangements for events workshops and training sessions including venue selection catering and materials preparation.
- Assist with financial tasks including processing invoices tracking expenses and preparing detailed budget reports for review by leadership.
Qualifications :
Clearance Requirement :
Education :
Experience :
Additional Information :
We are an Equal Opportunity Employer that considers all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other protected class.
Remote Work : Employment Type :
Fulltime
