What are the responsibilities and job description for the Senior Executive Administrative Assistants position at MAXISIQ, Inc.?
MAXISIQ is seeking Senior Executive Secretary / Executive Administrative Assistant talent to provide highlevel administrative and executive support to senior leadership within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This position requires strong organizational and communication skills attention to detail and the ability to manage multiple priorities in a fastpaced environment. The role is crucial to ensuring that senior leadership is wellsupported and the office operates efficiently. This is a fulltime position that is located at Redstone Arsenal AL with work that becomes available in March 2025 upon award.
Duties involved in this role :
Provide direct administrative support to senior executives including managing complex calendars coordinating meetings and making travel arrangements.
Handle confidential and sensitive information with the utmost discretion ensuring security and privacy at all times.
Serve as the primary point of contact for internal and external communications on behalf of senior leadership ensuring clear and effective communication between executives and other departments.
Facilitate communication with external stakeholders including government officials defense contractors and military personnel.
Draft edit and manage executivelevel documents presentations reports and correspondence.
Coordinate and prepare for highlevel meetings including developing agendas assembling materials and ensuring all logistical arrangements are in place.
Manage executive events and workshops including organizing venues catering and technology needs.
Arrange and manage domestic and international travel for senior leadership including travel itineraries accommodations and transportation.
Process and track travelrelated expenses ensuring accurate financial reporting and compliance with organizational policies.
Assist senior executives with special projects ensuring tasks are delegated tracked and completed on time.
Maintain task lists and monitor project progress to ensure deadlines are met and objectives are achieved.
Oversee daytoday operations of the executive office including managing office supplies coordinating with support staff and ensuring a professional work environment.
Ensure that the executive office runs smoothly by handling any administrative or logistical issues that arise.
Qualifications :
Clearance Requirement :
- Active or current Secret level clearance minimum.
Education :
Experience :
Additional Information :
We are an Equal Opportunity Employer that considers all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age disability protected veteran status or any other protected class.
Remote Work : Employment Type :
Fulltime
Key Skills
Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar
Experience : years
Vacancy : 1
