What are the responsibilities and job description for the Temporary Administrative Assistant position at Maxwell Locke & Ritter LLP?
Temporary Administrative Assistant
Department : Support
Location : Downtown Austin, TX
Remote Eligible : N / A
Approx. Start / End Dates : 02 / 24 / 2025 – 04 / 18 / 2025
Hours Requirement : 40 hours / week
Compensation : Starting at $25 / hour – Commensurate with Experience
Who We Are
Maxwell Locke & Ritter LLP is the largest locally owned accounting firm in the Greater Austin area. We’re known for offering exceptional work-life balance and for our dedication to our people, our clients, and the communities we serve. We are proud to have been included in Accounting Today’s "Best Accounting Firms to Work For" list for 13 consecutive years. In the past six years, we’ve earned the No. 1 ranking three times.
What You’ll Be Doing
As a temporary administrative assistant, you will work with the support team to provide a variety of administrative services necessary to keep a professional services firm functioning. You will work as part of our front desk team to support the firm’s team members and clients in our Downtown Austin office. Overtime may be occasionally required during peak periods.
As part of our front desk team, you will assist with the following duties :
- Ensure that the office is clean and ready for guests at all times
- Conduct regular floor walkthroughs to ensure workstations and desks are organized
- Answer and direct incoming phone calls
- Welcome and direct any visitors or clients
- Administer parking validations
- Receive and distribute incoming mail and deliveries
- Process outgoing mail, including taking certified mail to the post office as needed
- Facilitate courier deliveries
- Monitor and distribute e-faxes
- Perform weekly printer maintenance checks, including verifying paper supply, toner levels, and overall functionality to ensure smooth operation
- Respond to email requests in a professional, timely manner (individual and shared inbox)
- Communication to employees regarding office procedures and relevant building updates and announcements as needed
- Assist with catering setup and clean up as needed
- Stock office and break room supplies
- Record and track breakroom inventory and lunch order expenses in designated tracking sheet
- Coordinate building access for employees, including requesting and deactivating access cards
What We’re Looking For :
What Sets Us Apart
We’re redefining what it means to work in public accounting by :
Want to see it for yourself? Check out our Instagram (@maxlocrit) and watch this video to learn about the employee experience at ML&R.
Our Commitment to DEI
As a firm that embraces people from different backgrounds, we encourage applications from diverse candidates. Maxwell Locke & Ritter is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion at all levels of our firm. To support this endeavor, our DEI committee focuses internal efforts on awareness, recruitment, and outreach.
Maxwell Locke & Ritter LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law
Salary : $25
