What are the responsibilities and job description for the Temporary Administrative Assistant (In-Person) position at Maxwell Locke & Ritter?
Temporary Administrative Assistant (In-Person)
Department: Support
Location: Downtown Austin, TX
Remote Eligible: N/A
Approx. Start/End Dates: 02/24/2025 – 04/18/2025
Hours Requirement: 40 hours/week
Compensation: Starting at $25/hour – Commensurate with Experience
Who We Are
Maxwell Locke & Ritter LLP is the largest locally owned accounting firm in the Greater Austin area. We’re known for offering exceptional work-life balance and for our dedication to our people, our clients, and the communities we serve. We are proud to have been included in Accounting Today’s "Best Accounting Firms to Work For" list for 13 consecutive years. In the past six years, we’ve earned the No. 1 ranking three times.
What You’ll Be Doing
As a temporary administrative assistant, you will work with the support team to provide a variety of administrative services necessary to keep a professional services firm functioning. You will work as part of our front desk team to support the firm’s team members and clients in our Downtown Austin office. Overtime may be occasionally required during peak periods.
As part of our front desk team, you will assist with the following duties:
What Sets Us Apart
We’re redefining what it means to work in public accounting by:
Our Commitment to DEI
As a firm that embraces people from different backgrounds, we encourage applications from diverse candidates. Maxwell Locke & Ritter is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion at all levels of our firm. To support this endeavor, our DEI committee focuses internal efforts on awareness, recruitment, and outreach.
Maxwell Locke & Ritter LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Department: Support
Location: Downtown Austin, TX
Remote Eligible: N/A
Approx. Start/End Dates: 02/24/2025 – 04/18/2025
Hours Requirement: 40 hours/week
Compensation: Starting at $25/hour – Commensurate with Experience
Who We Are
Maxwell Locke & Ritter LLP is the largest locally owned accounting firm in the Greater Austin area. We’re known for offering exceptional work-life balance and for our dedication to our people, our clients, and the communities we serve. We are proud to have been included in Accounting Today’s "Best Accounting Firms to Work For" list for 13 consecutive years. In the past six years, we’ve earned the No. 1 ranking three times.
What You’ll Be Doing
As a temporary administrative assistant, you will work with the support team to provide a variety of administrative services necessary to keep a professional services firm functioning. You will work as part of our front desk team to support the firm’s team members and clients in our Downtown Austin office. Overtime may be occasionally required during peak periods.
As part of our front desk team, you will assist with the following duties:
- Ensure that the office is clean and ready for guests at all times
- Conduct regular floor walkthroughs to ensure workstations and desks are organize
- Answer and direct incoming phone calls
- Welcome and direct any visitors or clients
- Administer parking validations
- Receive and distribute incoming mail and deliveries
- Process outgoing mail, including taking certified mail to the post office as needed
- Facilitate courier deliveries
- Monitor and distribute e-faxes
- Perform weekly printer maintenance checks, including verifying paper supply, toner levels, and overall functionality to ensure smooth operation
- Respond to email requests in a professional, timely manner (individual and shared inbox)
- Communication to employees regarding office procedures and relevant building updates and announcements as needed
- Assist with catering setup and clean up as needed
- Stock office and break room supplies
- Record and track breakroom inventory and lunch order expenses in designated tracking sheet
- Coordinate building access for employees, including requesting and deactivating access cards
- Experience at a CPA or professional services firm is a plus, but will consider other in-person customer service/hospitality experience coupled with administrative skills
- Must be able to work in-person in our downtown Austin office Monday through Friday, 8am – 5pm
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite (including Excel) and Adobe Acrobat
- Highly motivated team player
- Ability to demonstrate friendly and professional demeanor to associates, partners and clients at all times
- Superior organization and project management skills with proven ability to be detail-oriented, appropriately prioritize tasks and meet deadlines
- Strong verbal and written communication skills
- Ability to work well both independently and with others to help accomplish the overall mission and goals of the firm
- Ability to provide a high level of customer service
- Ability to adapt to changes in the work environment, including managing competing demands and dealing with frequent change, interruptions, or unexpected events
- Excellent problem-solving skills
- Ability to maintain a high level of confidentiality
What Sets Us Apart
We’re redefining what it means to work in public accounting by:
- Instilling the belief that “No success at work is worth failure at home,” while recognizing everyone’s version of “home” is unique to them
- Leaning on our core values and showing genuine care and concern for one another
- Empowering our people to do what’s best for them, while providing exceptional client service
- Cultivating an environment that allows our people to thrive personally
- Investing in the professional growth of our people
Our Commitment to DEI
As a firm that embraces people from different backgrounds, we encourage applications from diverse candidates. Maxwell Locke & Ritter is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion at all levels of our firm. To support this endeavor, our DEI committee focuses internal efforts on awareness, recruitment, and outreach.
Maxwell Locke & Ritter LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Salary : $25
