What are the responsibilities and job description for the Administrative Assistant position at May Institute?
Are you an administrative wizard? May Institute’s Corporate team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success.
We're looking for a talented administrator collaborate with internal and external partners, juggle competing tasks and add a dash of creativity into their daily tasks. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn our team and organization while pursuing your supported career growth.
Your Role in Action
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We're looking for a talented administrator collaborate with internal and external partners, juggle competing tasks and add a dash of creativity into their daily tasks. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn our team and organization while pursuing your supported career growth.
Your Role in Action
- Maintain and organize data in to ensure accurate reporting and tracking
- Answers phone, forwards calls, and takes messages as needed
- Greets visitors and directs them as appropriate
- Prepare outgoing mailings, including certified mail and overnight packages
- Makes photocopies and transmits faxes as requested
- Maintain the conference rooms calendars, prepares meeting room, and orders food accordingly
- Updates all phone directories on a regular basis
- Records the overnight call-in data and transmits faxes as requested
- Ensures that all office equipment is in working condition
- Track, order and distribute office supplies and beverage supplies
- 2 years experience working in an administrative capacity
- Associates or Bachelor’s degree preferred, or equivalent work experience
- Digital native proficiency
- Moderate to advanced skills in Microsoft Excel, Teams and Word
- Proven excellent verbal and written communication skills
- Impeccable time management while managing competing priorities
- Relentless attention to detail
- Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plu s
- Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays, including a floating holiday to celebrate your birthday!
- Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
- Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
- Support When You Need It : Access our Employee Assistance Program (EAP) for confidential support and guidance
- Financial Flexibility: Benefit from a dependent care flexible spending account (FSA) and options for LTD and STD insurance coverage, along with voluntary benefit options
- Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
- Secure Your Future: Plan for retirement with confidence through our 403B retirement plan with employer match
#INDMP
Apply Now
