Clerical Assistant - Finance

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Charlotte office as a Clerical Assistant.

This role provides assistance to Finance attorneys, paralegals and secretarial staff.

Responsibilities

• Prepare closing index, master closing sets and closing set variations for each transaction party
• Coordinate creation of electronic closing binder/CD/USB with ECB team
• Review original Notes/Certificate signature pages
• Filing/LegalKEY
• Minor document editing/redlining
• Submission of vendor invoices and check requests, liaise with Accounting Department as needed
• Preparation of expense reports
• Preparation of new matter memoranda
• Photocopying/scanning
• Creation of labels
• Assist with mailings, distributions, and faxing
• Answer telephones
• Enter attorney timekeeping
• Binder assembly
• Manage practice database(s) and database entry
• Manage the process of clearing ordinary conflicts; including working with the firm’s Conflicts Department to understand the nuance of the process of conflicts clearing
• Prepare and send conflict waiver requests to either the client or relationship partner, as appropriate, and business confirmation requests to relationship partners
• Prepare and maintain a current conflict waiver tracking log  
• Completion of conflicts clearance steps in C3
• Liaise with attorneys, as needed, for additional information needed in order to complete the above
• Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications

Education/Training/Certifications: 

• High School diploma or equivalent required
• Associate or Bachelor’s degree preferred 

Professional Experience: 

• No prior experience required
• Law firm experience preferred 

Technical Skills: 

• Computer literacy required
• Proficiency in Microsoft Office products required
• Typing of 50 WPM 

Performance Traits: 

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.