Practice Group Coordinator

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Finance department in our New York office, as a Practice Group Coordinator.

The Practice Group Coordinator supports the needs of the Capital Markets, Derivatives and Structured Products, Broker-Dealer, in addition to country/region-specific practices. The Practice Group Coordinator will be responsible for executing various thought leadership initiatives (webinars, publications, and public relations) and new business operations functions (matter openings, conflicts resolution, and engagement letters).

Responsibilities

Essential Functions:

Events Management

• Coordinate practice group events, sponsorships, teleconferences, webinars and speaking engagements
• Coordinate with third party conference organizers and webcast providers, such as West LegalEd Center, Wolters Kluwer, Intelligize, LexisNexis, PLI, ABA, etc. to plan events
• Identify, coordinate and manage webcast and conference opportunities
• Run webinars using the Zoom and Microsoft Teams platforms

Marketing Support

• Update and maintain marketing materials, including practice profiles, attorney profiles and PowerPoint presentations
• Work with Graphics team and with any third party designers on collateral material
• Coordinate the production of client mailings including newsletters, invitations and other communications pieces

Practice Support

• Assist with opening new client matters, reviewing/drafting engagement letters, and obtaining conflicts waivers and maintaining records of conflict waivers
• Ensure that team administrative needs and requests are fulfilled accurately and efficiently
• Facilitate interaction between marketing team and others, including attorneys, staff, and non-Firm personnel. Schedule meetings, arrange conference rooms, communicate with participants, distribute materials, etc.
• Update practice materials and collateral materials
• Prepare vendor invoices for payment and resolve invoice-related questions
• Communicate with vendors on product information, billing information, etc.
• Maintain vendor information and contract files

Rankings

• Provide support to Practice Group Manager (and Practice Group Leader) in preparing ranking directory submissions and award submissions to Chambers & Partners, The Legal 500, IFLR1000 and other groups

Business Development

• Assist with the preparation of pitches, proposals, presentations and other client-facing materials, utilizing existing content and, when needed, creating new content
• Assist the team with the preparation of responses to RFPs & RFIs, including execution and delivery
• Conduct research of prospective targets, industries, markets, competition and conflicts via firm-wide resources, online databases, and utilization of library resources
• Performs other duties as assigned or required to meet Firm goals and objectives

Qualifications

Education/Training/Certifications: 

• Bachelor’s degree

Professional Experience:

• Basic interest in finance, technology and research preferred
• 2-3 years of demonstrated success in a proposal management, presentation preparation, research, management, and/or communications-related field, either in the professional services (e.g., law, accounting, or consulting) or in a comparable position(s) in the corporate, trade association, or academic sectors

Technical Skills: 

• Advance proficiency in Microsoft PowerPoint and Microsoft Word required
• Knowledge of Microsoft Outlook, Microsoft Excel and Adobe Acrobat skills required
• Familiarity with WebEx/Zoom webinars strongly preferred
• Familiarity with research and research platforms (Capital IQ, CB Insights, PitchBook), project management preferred

Performance Traits:

• Flexibility to work additional hours as necessary
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills
• Attentive to details, and focused on quality control
• Excellent written communications and organizational skills
• Capable of handling many projects simultaneously
• Creative problem-solving to ensure meeting the expectation of requiring minimal supervision
• Interpersonal skills necessary in order to communicate by email and telephone with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact

The typical pay scale for this position is between $83,600 and $114,500, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Salary : $83,600 - $114,500