Procurement Contract Administrator

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Procurement department in our Chicago office, as a Procurement Contract Administrator.

The Procurement Contract Administrator is responsible for managing the entire lifecycle of procurement contracts, including drafting, negotiating, and monitoring contracts in collaboration with suppliers and internal stakeholders. This role also encompasses contract management, contract administration, and ensuring compliance with legal and Firm’s requirements.

Responsibilities

Essential Functions:

• Performs initial review and analysis of procurement contracts, NDA’s, orders, and statements of work to ensure compliance with the Firm’s standards and legal requirements
• Compares and redline contractual documents in accordance with established standards; provides clear and concise explanations to internal clients and suppliers regarding the rationale for requested changes
• Participates in contract negotiations to secure favorable terms and conditions for the Firm
• Manages contract renewals and termination process when appropriate
• Assists in the resolution of contractual disputes by collaborating with relevant stakeholders and providing informed recommendations to achieve amicable solutions
• Conduct industry research on matters related to vendor contracts
• Supports the procurement team by undertaking projects that require critical thinking and strong organizational skills to add value and enhance efficiencies
• Provides administrative assistance as needed, including maintaining contract management database and assigning new matters for handling to ensure seamless contract administration
• Performs any and all duties as necessary and as assigned by the supervisor for efficient functioning of the Department, Office and Firm to meet Firm and department goals

Qualifications

Education/Training/Certifications:

• Bachelor’s degree required
• Paralegal certificate from an ABA-approved paralegal program is a plus

Professional Experience:

• At least three years prior procurement department experience required
• Knowledge of contracts and agreements preferred

Specific Technical Skills:

• Proficiency in Microsoft Office products required
• Experience with relevant applications and databases would be a plus

Performance Traits:

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service , problem solving and negotiation skills and able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Physical Requirements:

• May require travel to other offices as needed

The typical pay scale for this position is between $86,100 and $113,800, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified. 

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Salary : $86,100 - $113,800