What are the responsibilities and job description for the Assistant Community Manager position at Mayfair Management Group, LP?
Assistant Community Manager
Calling all Property Management professionals! We are a large property management company looking for the right Assistant Property Manager to join our family. We offer very competitive pay with room to grow!
With an outstanding track record of success, we are known for our high employee retention, incredible work environment and amazing company benefits. We are driven to help our employees grow and we provide education, support, training, and some of the best mentorship available in the industry.
Our client takes pride in successfully maintaining and preserving the culture and heritage of areas they oversee while assisting in the growth of those communities. The ideal Assistant Property Manager will share similar value and have previous exposure to managing residential properties.
We offer great benefits including:
- Comprehensive training
- Competitive salaries and bonuses
- Paid vacation, sick days, and holidays
- 401(k) plan with a company match
- Medical
- Dental
- Vision
- Employer Paid Basic Life Insurance
- Employee Referral Program
- Employee Awards and Recognition
- Career Advancement Opportunities
SUMMARY:
As “Manager in Training,” you will implement the responsibilities of Community Manager in
absence of Community Manager otherwise performs administrative functions in support of the
apartment community while assisting the Community Manager in meeting the goals of the
company. The Assistant Property Manager works with upper management on property and company’s objectives, annual budget, developing the property team members to maximize performance, and taking a hands-on approach to any necessary duties to accomplish objectives as well as to facilitate the successful performance of others by performing the following duties personally or through subordinates.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.
- Acts as the Community Manager when the Community Manager is not present.
- Responsible for ensuring 100% compliance in any tax-credit or set-aside apartment units.
- Verifies, allocates, and posts details of business transactions to subsidiary accounts in journals or computer files from documents such as leases, invoices, receipts, and check stubs.
- Audits records and files to identify dates requiring administrative action such as lease expirations, renewals, delinquent accounts, unlawful detainers, and other time-sensitive issues.
- Collects delinquent rents and implements and monitors an aggressive rental collection process to reduce delinquencies
- Assists Leasing Consultants in the leasing and marketing of vacant apartments.
- Assists the Community Manager in providing services to the residents and in planning and hosting Resident Activities
- Audits all new and current lease files for accuracy and compliance.
- Ensures that all resident files are properly filed, timely and accurate.
• • Assists in the preparation of accounts payable vouchers, computer input, and tracking of invoices.
- Trains staff on property’s computer and software systems.
- Assists the Maintenance Staff in scheduling repairs in response to Maintenance Service requests from residents as well as inspecting and approving “ready to rent” apartments.
• • Respond to after-hour emergency calls as required.
- Assists with the eviction of residents in compliance with court orders and directions from attorneys.
- Creates and maintains a positive environment for staff and promotes a high quality of rental-living experience for the residents.
CERTIFICATES, LICENSES, REGISTRATIONS
- Will be encouraged to earn the ARM or CAM designation
- Complete and pass Fair Housing Test
- Compliance Training Certificate (For Tax Credit or Set-Aside Communities)
- Valid state drivers license
OTHER QUALIFICATIONS:
- Attend training courses as offered
- Working knowledge of Microsoft Word, Excel, Rent Roll, AMSI, and Yardi Systems
- A high degree of professionalism
- Team Player
- Flexible
- Organized
- Detail-oriented
- Firm, Fair, and Consistent
- Able to lead and manage others
