Payroll Director

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary
The ideal candidate will join a vibrant and inclusive educational community, and have a desire and ability to work with a diverse population.  Direct all operations of the payroll department including processing the bi-weekly payroll, prepare final payroll balancing report for approval by Chief Financial Officer, ensure detail record keeping for audit of payrolls, prepare cash projections, budgets and journal entries related to payroll and fringe benefits, developing and implementing procedures and internal controls, primary contact for the Office of State Comptroller, serving as a liaison between the college's payroll functions and other state agencies and providing support to the College community on payroll and benefit issues.
Key Responsibilities and Duties:
Direct the payroll function in its entirety. Monitors and maintains college-wide processing of all payroll payments to ensure an effective, timely delivery of issuance of payments and resolution of payroll-related concerns. Supervises and participates in the preparation and maintenance of all payroll, disbursement records, reports, and files;

Anticipates ongoing changes, problems, and opportunities; recommends and implements viable solutions in order to maintain effective systems and procedures, participate in any system upgrade training;

Work with Human Resources to administer, prepare and implement all payroll increases including union cost of living payments;

Prepare final payroll bi-weekly balancing report for approval by Chief Financial Officer, prepare cash funding projections on request using MMARS system.

Develops, implements and maintains appropriate payroll, fringe benefit reports, and processing and audit procedures;

Assist Human Resources with employee payroll system set up by employee type and position creation and development of query reports;

Conducts internal payroll audits in preparation for the annual audit review;

Prepare various headcount reports for Department of Higher Educations and other agencies;

Responsible for the administration of the State Comptroller’s Office Best Practices, oversee the reconciliation of the bi-weekly payroll, verify all payroll-related payments and accounting records, check for arithmetical accuracy, completeness and compliance of regulations;

Trains and supervises the work activities of assigned accounting and payroll personnel;

Educate employees and supervisors on proper payroll procedures including; personnel actions forms, self-service time entry and approvals, payroll compensation requests, reimbursements and recording and documenting processes;

Manage the payroll accounting function completely by funding sources, including State Funds, Local Trust and Grant funds, oversee the bi-weekly preparation of the payroll accounting upload by charge account and Grant projects, prepare journal entries, process LARQ MMARS system reclassing transactions, request internal budget transfers and report payroll cash funding projections by appropriation;

Perform fiscal year-end and opening activities and projects including the following actions in the State Financial System; rules rollovers, cash funding review by appropriation, set up payroll holds to fund for period 13 payments, process any PRRV reversal entries and set up state accounting rules rollover for new fiscal year;

Serve as Annual Audit Liaison, retrieve Audit selections for review, prepare all fiscal year end reconciliation including leave accrual balances, faculty summer pay accrual, all leave balances(GAAP report) and sick banks balances.

Review college payroll procedures, and benefit functions with other state agencies such as State Comptroller’s Office, Department of Higher Education, Treasury, Retirement Board, HRD Worker Compensation, Unemployment and Smart Plan;

Works closely and collaboratively with the Finance Department;

Other duties as assigned.


Commitment to Equity: 
Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;   
Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;  
Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion.  

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.