What are the responsibilities and job description for the IT procurement Administrator position at MC Machinery Systems, Inc.?
JOB TITLE: IT Procurement Administrator
REPORTS TO: Director, IT & Business Systems
SUMMARY:
The IT Procurement Administrator ensures excellence in financial transaction management & tracking for the Business Systems/IT teams, including:
a.) transaction tracking & reconciliation,
b.) payment approval, processing & compliance, and
c.) monthly and annual accrual maintenance.
maximizing the team’s spending efficiency, accuracy, timeliness, and compliance against internal financial controls, contributing to bottom line P&L management.
RESPONSIBILITIES/TASKS:
Create and maintain IT & Business Systems capital and maintenance expense budget.
Manage process of IT & Business Systems budget preparation, providing reports and data as requested.
Transaction tracking and reconciliation against planned budget including actual payments, outstanding balances, and variances
Payment approval, processing, and compliance
Accrual maintenance
Order & Distribute cellphones
Create purchase requisitions, follow through with purchase order, invoice payments, and resolve any discrepancies
Communicate with third-party vendors as needed to acquire information as well as for clarification on billing concerns and invoice irregularities
Input all financial transactions with required detail into budget tracking document.
Generate monthly, quarterly, and yearly reports to show progression of spend to budget
Monitor all software licensing inventory for compliance with vendor contracts and organizational procedures, work with IT management and vendors as needed to evaluate and adjust licensing levels
Assume responsibility, exercise discretion and independent judgment to evaluate, diagnose, and provide timely, appropriate responses and resolutions to requests, and as necessary, determine whom else at MC Machinery to involve in customer problem solving
Management of company issued cellular devices and plans
Maintains proper documentation
Other duties as assigned
May occasionally work outside of the normal business hours
EDUCATION, LICENSES, CERTIFICATIONS:
Associate of Science or equivalent with focus on Business, Finance, or Technology. Bachelors preferred
EXPERIENCE:
2-3 years’ experience managing expenses
Excellent Written and verbal communication skills
Experience in troubleshooting software applications
Experience in Microsoft Office applications including but not limited to MS Word, Access, Excel, Power Point, and Outlook
Experience in managing multiple requests simultaneously
SKILLS, KNOWLEDGE, ABILITIES REQUIRED:
Requires strong attention to detail and basic accounting skills
High level of proficiency working with enterprise financial applications, specifically Dynamics AX
High level of proficiency working with Excel
Experience in P/L reporting, familiarity with balance sheet, G/L, A/R, A/P
Experience creating and maintaining financial models
Ability to work independently and use judgment to determine customer problems without direct supervision.
Ability to work well in a team environment.
Understanding of how properly manage IT and software development expenses
Ability to effectively document and communicate ideas, strategies, problems, and solutions in both verbal and written forms to co-workers and customers.
WORKING CONDITIONS:
A large portion of work is performed in a normal office environment, where the noise level is quiet to moderate.
Must have and maintain adequate personal fiscal responsibility. This is necessary to secure and maintain a corporate credit card and will be checked as a condition of hire.
Salary : $24 - $30
