Administrative Assistant (2 Positions Available)

MC Companies is a dynamic and growing organization seeking a proactive, detail-oriented Administrative Assistant to join our corporate team. This role is crucial in supporting executive and departmental operations through calendar management, communication tracking, travel coordination, and general administrative support. If you thrive in a fast-paced, team-oriented environment and enjoy keeping things organized while providing top-notch support, we’d love to hear from you!

What You’ll Do:

✅ Administrative Support & Organization

• Act as the first point of contact for incoming calls and correspondence, ensuring timely and professional communication.

• Manage executive calendars, schedule meetings, and coordinate conference rooms and video calls.

• Organize and maintain digital documentation, including printing, scanning, and filing.

• Prepare and process expense reports, track receipts, and ensure accurate financial documentation.

• Oversee mail handling and shipping needs, including courier coordination.

• Serve as the Program Administrator for the Company Credit Card Program, managing access, reports, and compliance.

✅ Travel & Hospitality Coordination

• Arrange domestic and international travel, including flights, accommodations, and rental cars.

• Prepare detailed travel itineraries to ensure smooth business trips.

✅ General Support & Event Planning

• Assist in executing projects by conducting research, making calls, tracking deliverables, and meeting deadlines.

• Prepare materials for internal and external meetings and presentations.

• Support event planning, including logistics, vendor coordination, and on-site assistance.

• Provide receptionist coverage as needed.

What We’re Looking For:

✔ Experience: 2 years in an administrative or office support role.
✔ Education: High School Diploma or equivalent required.
✔ Technical Skills: Proficiency in Microsoft Office (Word, Outlook, Excel).
✔ Preferred Skills: Basic accounting knowledge, experience in a professional office setting.
✔ Strong Communicator: Ability to actively listen, speak clearly, and convey information effectively.
✔ Detail-Oriented & Organized: Able to multitask and manage priorities in a fast-paced environment.
✔ Problem-Solver: Uses logic and reasoning to identify solutions and improve processes.
✔ Customer Service Mindset: Professional, personable, and proactive in supporting team needs.

Other Requirements:

• Valid driver’s license and reliable transportation for occasional errands and off-site meetings.

• Ability to lift up to 25 lbs occasionally.

• On-site role: Remote work is not available for this position.

Why Join Us?

• Collaborative & Professional Environment: Work alongside talented professionals in a high-performing workplace.

• Career Growth: Gain exposure to various departments, projects, and leadership teams.

• Impactful Role: Be a key player in keeping our operations running smoothly!

About MC Companies 

MC Companies is a real estate investment, development, construction, and management company specializing in multifamily properties. Since 2001, MC Companies has executed approximately $3.8 billion in multifamily assets. It currently owns and operates nearly 7,000 residential units across 29 properties in the major metropolitan markets of Ariz., Texas, and Nev., and has an additional 1,260 units in development. The company operates under a mission of “Sharing the Good Life” with investors, residents, MC Companies’ employees, and the citizens of the communities in which its properties are located. Through its Sharing the Good Life Foundation, MC Companies has supported over 500 charities through employee-requested grants. For more information, visit www.mccompanies.com