Job Description
Job Description
We have an opening for a Senior Accountant who will be responsible for assisting with month-end close process; generation, review and posting of journal entries; and account reconciliations and analysis. They will also assist with cash receipts and accounts receivable process. To be successful in this role, you will :
General Ledger and Other Accounting :
- Prepare and post monthly standard journal entries and all approved journal entry requests.
- Prepare various monthly balance sheet account reconciliations, including all bank accounts.
- Prepare and maintain records and accounting entries related to fixed assets and capital purchases.
- Prepare reconciliation of fixed asset schedule to general ledger.
- Ensure that accounts are properly reconciled and that all clearing suspense accounts are cleared each month. Investigate and resolve discrepancies.
- Maintain and update general ledger and chart of accounts.
- Prepare journal entries outlined on the monthly close checklist.
- Prepare monthly and annual balance sheet reconciliations.
Cash and Accounts Receivable :
Handle and record Store, online Store (PayPal), and admissions receipts and input information into general ledger.Support Accounts Payable and Accounts Receivable Accountant with the generation of invoices for accounts receivable with all departments as needed.Monitor and age outstanding balances. Provide monthly aged accounts receivable report to Controller and Senior managers.Assist with orders of cash and change from the bank for Retail Experience and Visitor Experience and other departments as needed.Handle receipt and proper sale of stock donations within museum guidelines. Ensure all appropriate paperwork is completed and communicate the transaction to the Controller and Development. Monitor online stock receipts account and communicate posted transactions to Controller.Assist with maintenance and recording rental activities for the museum including depositing funds, creating invoices, and recording monthly journal entry to recognized earned revenue.Record fees for outside services monthly (Shopify, Blackbaud, Benevity).Review and upload batches from Development.Reconcile entries from Development to the general ledger monthly.Reconcile pledge balances to Raisers Edge quarterly or more often if requested.Maintain supporting documentation of all development pledges. Track multi-year campaign pledges and receipts.General :
Prepare various financial and ad hoc reports.Generate and distribute monthly budget vs. actual financial reports to department managers for review and tracking purposes.Record monthly investment gains / losses and sales.Maintain accurate reporting related to the investment portfolio.Maintain schedules of licenses, fees, and taxes to track timing and spending.Prepare and maintain schedules for annual financial statement audit in assigned area of responsibility.Assist with preparation and maintenance of schedules for annual Form 990, 990-T, and AG 990 tax returns.Review uncashed checks and submit to state for unclaimed property.Prepare financial components of grant proposals and reports as requested by the grant department in Development.Prepare schedules for monthly tax reporting, both sales tax reporting for store and bag tax for the City of Chicago.QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES
Bachelor’s degree in accounting or equivalent work experience.Minimum 5 years accounting or related experience.Excellent working knowledge of MS Excel and familiarity with accounting software applications required.Strong analytical, problem solving, and decision-making capabilities.Excellent verbal and written communication skills; ability to present information confidently.Excellent organization, program management, planning, and administrative skills, with ability to prioritize and coordinate multiple activities to meet deadlines.Proven ability to work independently as well as effectively with senior management and colleagues at all levels.Strong attention to detail and proven ability to work accurately and precisely.Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters.Ability to operate data processing and other office equipment.Ability to perform occasional light lifting.General mobility throughout the museum.BENEFITS OF WORKING AT THE MCA INCLUDE :
Individual and MCA-provided retirement savings plans.Paid time off.Pre-tax, reduced rate parking and Ventra / Metra benefits.Free admission to MCA exhibitions for yourself and guests.Free admission to many special and member events.Reduced price tickets to MCA Stage performances.Discounts on dining in Marisol and in our award-winning MCA Store.Access to our onsite library.Opportunities to attend curator-led staff tours.Free or discounted admission to many other cultural institutions across the United States.Full-time staff are also eligible for a robust benefits package that includes health, dental, and vision insurance plus free life, AD&D, short-term and long-term disability insurance.
This is a full-time position, with a Monday - Friday 9am-5pm schedule that may occasionally include evening and weekend availability as required to fulfill responsibilities and for related museum activities. This position is eligible for hybrid work arrangement per the Remote Work Policy.
40 hours per week.
