What are the responsibilities and job description for the Executive Liaison position at McClure?
Structural Executive Liaison (Administrative Support)
Responsibilities:
55% - Support and Deliverables for Vice President/Structural Leadership
- Administrative support for Vice President and key Structural Leaders. Including but not limited to the following: reporting analytics and analysis, travel coordination, calendar support, email management, timesheet, and expense management, drafting and creating requested documents, communications, ad hoc reports, and presentations.
- Attend requested meetings - track deliverables and to-do assignments.
- Facilitating group and team meetings as directed by Vice President and Team Leaders.
- Support Team Member special recognition in partnership with VP and HR.
- Serve as a pulse for team culture needs.
- Ownership of various projects as determined by VP.
- Examples may include: customer success standards project, online project intake questionnaire, project proposal improvements, invoicing improvements, project financial reporting.
- Travel as needed with VP and Structural Leaders
35% - Client Relationship & Project Success Support
- Organizes requested client meetings for projects.
- Monitors the progress of client lifespan for the Structural Team from initial project request to project closeout.
- Supports project documentation (feedback from clients, NPS surveys).
- Assisting Project Managers in financial budgeting, scheduling, and resource planning for new projects.
- Preparing project, project manager, and team performance reports.
- Project (opportunity, P numbers, and regular) and folder set up.
- Assist Project Mangers with change requests.
- Assists in communications for project proposals, contracts, and related needs.
- Monitors knowledge base of clients and evaluates future quoting considerations.
10% - Other Duties as Assigned
Knowledge, Skills, and Abilities:
- Ability to be regarded as a trusted and respected team member throughout McClure.
- Strong financial acumen.
- Ability to serve as an authority for questions/issues that arise from cross discipline group.
- Strong communication skills – both oral and written.
- Strong proficiency in Microsoft Office Suite
- Professional and positive personal presence while putting team first.
Education & Experience:
- 3-5 years of related experience in a high accountability, visible support position.
- Associate or bachelor’s degree highly preferred.
McClure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Relocation assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- administrative support: 3 years (Required)
Work Location: In person
