What are the responsibilities and job description for the Administrative Coordinator position at McConkey Insurance & Benefits?
Essential Duties and Responsibilities:
- Serve as front desk receptionist at least 60% of the work week, answering incoming calls and greeting clients in friendly, welcoming manner
- Maintain office and kitchen supplies to ensure proper inventory, order office supplies on weekly basis and restock at least twice a week
- Process daily incoming mail by scanning and delivering to appropriate personnel
- Download, process and deliver various electronic mail, communications and reports
- Process all outgoing mail daily, includes occasional boxing and shipping of packages
- Assist with planning and coordination of all company events and meetings
- Manage internal conference rooms by maintaining calendars and ensuring rooms are prepared for use
- Handle all catering needs for company events and meetings
- Serve as point person for routine office maintenance and repairs
- Manage on and off-site storage facilities, maintaining organization of space and coordinating with management on planning/usage of space
- Assist management with overseeing building and office operations activities
- Provide administrative assistance to all departments as needed with various projects involving Microsoft Office, including Excel
Key Competencies:
- Positive, creative attitude to compliment a Best Places to Work culture
- Manage multiple projects and tight deadlines
- Organized with self-accountability
- Ability to effectively communicate one-on-one or in group setting
Position Requirements:
- Strong attention to detail
- Dependability for daily in-office presence
- The ability to work in a fast-moving environment that requires multi-tasking
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
- Excellent communication skills; both verbal and written
- High school diploma required; college degree preferred
Physical Requirements and Work Environment:
- Extended periods of time in a stationary position with ability to move about office to access office equipment and attend meetings
- Prolonged periods of working on a computer using keyboard
- Frequent periods of activity requiring the ability to move quickly about office; moving tables and chairs, making interoffice deliveries and organizing supplies
- Ability to lift up to 15 pounds at times
- Work environment includes interacting with others, participating in meetings, corresponding through email and phone calls in professional and friendly manner
- Must be able to communicate effectively in English both verbally and in writing to internal and external clients
- Standard office hours are Monday through Friday, 8:00am to 5:00pm; this position requires an in-office presence
- Some out-of-office travel to pick up deliveries, purchase inventory and catering, and coordination and attendance at off-site company-wide meetings
Americans with Disabilities Act: McConkey is committed to providing reasonable accommodations to qualified individuals with disability in accordance with the American with Disabilities Act (ADA). Applicants as well as employees who are, or become, disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Equal Employment Opportunity: McConkey is proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Acknowledgement: The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position. The statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. This position description is not intended as and does not create a contract of employment between McConkey Insurance & Benefits and any individual employee. McConkey reserves the right to change this position description at any time within its sole discretion.
The McConkey employee experience is very important to us! We are a team-based organization, offering a hybrid work environment (both an in-office presence and ability to work remotely), excellent employee benefits, paid time off and so much more! Submit your resume to to apply and learn more about how you could join our award-winning team!
