What are the responsibilities and job description for the Contract Administrator position at McCormack Baron Salazar?
Position Overview:
The Contract Administrator is responsible for managing, reviewing, and overseeing contracts throughout their lifecycle. This role involves working with General Counsel to coordinate the review, drafting and maintaining of contracts across the McCormack Baron Companies to ensure they comply with legal requirements and company policies. The Contract Administrator will work closely with project managers, third-party attorneys, vendors and the legal department to facilitate effective contract administration and mitigate potential risks.
Key Responsibilities (Essential Duties and Functions):
This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business needs.
- Contract Drafting and Review: Assist in and coordinate the review, and editing of contracts, agreements, and related documents to ensure all contracts meet company policies, regulatory standards, and legal requirements.
- Contract Negotiation: Assist in negotiating terms and conditions with vendors, and other parties. Work to reach mutually beneficial agreements while safeguarding company interests.
- Compliance and Risk Management: Monitor contract compliance to ensure terms are being met and identify potential risks. Work proactively to address compliance issues and resolve disputes as they arise.
- Documentation and Record-Keeping: Maintain a comprehensive and organized record of all contracts, amendments, and related documents. Track contract statuses and expiration dates to ensure timely renewals or terminations.
- Coordination with Stakeholders: Work closely with project managers, legal counsel, procurement, finance, and other departments to ensure alignment on contract terms and obligations.
- Contract Analysis: Assist General Counsel in analyzing contract performance and identify areas for improvement. Provide insights and recommendations to enhance contract efficiency and reduce potential liabilities.
- Reporting and Updates: Provide regular reports on contract statuses, compliance, and any potential issues. Update management on contract obligations, deadlines, and risk factors.
Additional Requirements:
- Strong attention to detail, negotiation, and organizational skills.
- Excellent written and verbal communication abilities.
- Technical Skills: Proficiency in contract management software, Microsoft Office Suite, and document management systems.
Experience:
- 15 years of executive level experience in real estate development, affordable housing, or related fields.
- In-depth knowledge of HUD programs, compliance requirements, and funding mechanisms.
- Proven track record of executing large-scale affordable and mixed-use housing projects.
- Experience in public-private partnerships and securing federal or state funding.
- Experience: 2-4 years of experience in contract administration, legal assistance, or a related field is a plus
Education:
- Education: Bachelor’s degree in Business Administration, Law, or a related field.
Work Environment/Physical Demands:
- This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
- This position requires manual dexterity, the ability to lift files and open filing cabinets.
- This position requires sitting, bending, stooping, or standing as necessary.
MBS is an Equal Opportunity-Affirmative Action Employer and committed to diversity, and inclusion.
