What are the responsibilities and job description for the Substitute Staff Support Secretary position at McCracken County Public Schools?
CLASS TITLE : STAFF SUPPORT SECRETARY
ESSENTIAL FUNCTION :
Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor; relieve supervisor of routine administrative details and general secretarial and clerical tasks.
BASIC REPRESENTATIVE DUTIES :
- Implement all rules and regulations, policies and administrative guidelines as adopted by the Board of Education and / or the school SBDM Council.
- Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as directed.
- Assist with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information.
- Type and prepare a variety of reports; maintain a variety of program, District, State records as required; requisition supplies, forms and maintenance work as needed, following established procedures.
- Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions and other financial or purchasing documents.
- Greet visitors and answer phone calls; answer questions, provide information or direct individual to appropriate department or District employee; open, sort and distribute mail and other written communications.
- Schedule appointments and meetings with students, parents, teachers, vendors and the general public.
- Assist students with registration, orientation and student records; request records for new students and distribute records of withdrawn students to appropriate school.
- Perform research, compute and compile information and prepare statistical reports.
- Prepare and maintain records, reports, files and lists related to students, personnel, budgets, student records and attendance as required.
- Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data; proofread and edit materials.
- Coordinate schedules and meetings; serve as receptionist and a contact and reference source for staff, students, parents and the public.
- Provide information over the phone or in personal contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary.
- Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator.
- Perform related duties as assigned.
- Remain at work during the entire workday unless excused by immediate supervisor or designated representative.
- Maintain a professional appearance.
- Incorporate the use of technology in daily tasks.
- Maintain regular attendance.
- Adhere to the Professional Code of Ethics.
KNOWLEDGE AND ABILITIES :
KNOWLEDGE OF :
ABILITY TO :
ABILITY TO - Continued :
EDUCATION AND EXPERIENCE :
Any combination equivalent to : high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible and varied secretarial and clerical experience.
TERMS OF EMPLOYMENT :
Salary and work year to be established by the Board.
EVALUATION : Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel.
