Accounting Associate

Job Description

The Accounting Associate is a full-time position that reports to the Controller and will assist in the preparation of financial information. This position requires a highly organized individual with the ability to manage several projects simultaneously.

Responsibilities

The Accounting Associate will work directly with the Project Managers in the management of the financial information specific to each project. This includes but it’s not limited to:

• Reviewing invoices and expense reports, verifying project cost codes, obtaining appropriate approvals, and evaluate invoices for proper cut-off.
• Input vendor and invoice data in accounting system. Notify project managers when the “unapproved invoice” system is updated.
• Review and select invoices for payment once a week from the accounts payable aging report. Cut checks, secure appropriate signature on checks and send them out.
• Work with compliance team to secure completion of compliance items, releases of liens, certificates of insurance, and W-9s from subcontractors/vendors.
• Assist in the preparation of monthly owner requisitions. Post A/R entries, and cash receipts.
• Conduct ongoing job cost analysis
• Report on breakeven points by contract item
• Report on margins. Revenue Contract item vs Costs Codes
• Report on periodic variances and their causes, focusing in particular on spending variances
• Accumulate and apply overhead costs as required by generally accepted accounting principles
• Assist with annual audits (insurance, use tax, etc) and annual reviews.
• Maintain organized financial files and perform other administrative duties as necessary