What are the responsibilities and job description for the Associate Facilities Spec position at McDermott?
Job Overview:
The Associate Facilities Spec supports the Facilities group and works closely with their supervisor to follow clearly defined Real Estate & Facilities procedures. The Associate Facilities Spec is a role that allows for the development of new Facilities-related skills. The Associate Facilities Spec is responsible for performing basic Facilities activities and using existing procedures to solve straightforward problems.
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
Key Tasks and Responsibilities:
- Provide new and replacement entrance cards
- Contact an installer in case of failures and changes
- System management; maintaining authorization schemes, maintaining equipment data and drawings
- Advice and support the emergency response officer
- Active participation in building evacuation
- Adopt, read, register, and process notifications and requests in the CTP Service Desk
- Follow-up notifications and requests and monitor the turnaround time and processes
- Emergency response organization
- Conduct periodic inspections focused on freely available escape routes and the functionality of emergency exits
- Report and follow up on inspections
- Maintain the key administration and distribute and order keys
- Supervise the external Cleaning Company, the quality, and compliance with the work programs
- Initiate and organize additional cleaning services activities
- Maintain records of waste administration
- Monitor the quality of the service and the staffing
- Reception backup
- Manage and maintain the procedures, work instruction, and data
- Plant maintenance
- Maintain meeting rooms – ensure that the whiteboards are clean, office supplies are provided
- Participate in projects such as internal moves as a supervisor and planner
- Consult with project managers/department heads on housing needs and allocation of office space
- Keep administration and maps related to the allocation of office space
- Inventory of furniture; computer equipment and inventory to be moved; preparation and scheduling of moving activities and personnel to be moved; direction of the moving team (external)
- Inform concerned and provide concerned (internal) parties
- Plan and manage activities related to the transformation of the meeting rooms and the restaurant
- Plan and manage activities related to internal archives
- Maintain administration records related to external storage of furniture and inventory (stock), gas, electricity, and water, consumption of hot drinks machines, apartments/housing, leasing cars, invoices, and parking
- Perform other administrative support activities for the department
Essential Qualifications and Education:
- Secondary / Higher Professional Education preferred
- Certificate in Emergency response and First aid training
- Has good communication skills, both verbal and written. Fluent in English
- Service-oriented and Customer-friendly
- Has keen attention to detail
- Flexible and Independent. Able to work on tasks assigned with minimal supervision
- Team player
- Able to handle pressure and stress
- Knowledge of MS Office
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