Job Description
Job Description
Who We Are :
At McDonald Automotive, we strive to make every employee an employee for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at McDonald Automotive is absolutely critical to its success and we’re always looking for smart, engaging, creative and dynamic people who want to join a team where they matter.
Because our goal is to exceed a client’s total expectation when they arrive at our dealership, we realize we must first provide that to our associates through continual training, career development and opportunities for growth. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.
About your role :
The Accounts Payable (A / P) Processor handles all accounts payable, keeps accurate and up-to-date records. This position processes incoming invoices, processes payments on multiple platforms, and all monthly, quarterly, and annual reports associated with the A / P functions.
Essential Duties and Major Responsibilities :
- High volume, fast-paced data entry and familiarity with payment processing platforms.
- Obtains authorization to process incoming invoices through purchase order system.
- Reconciles vendor statements, and processes payments based on invoice and statement due dates.
- Invoice coding with proper controls.
- Obtains and submits required documentation for new vendor accounts.
- Maintains and reconciles accounts payable reports and accounting schedules.
- Evaluates accounting trends for monthly expense accuracy to include posting accruals.
- Complete accounting month-end closing processes within established deadlines.
- High volume email management and follow up.
- Ability to communicate effectively and courteously with professionalism.
- Assist with other duties as assigned.
- Follow scheduled hours as needed, defined by your manager.
Education :
High School diploma or equivalent is required, college degree in accounting or business is highly preferred.Type of Experience Needed to be Successful :
We look for happy warriors and problem solvers who have a goal-oriented mindset! Our organization attempts to cultivate a happy and productive work environment.1 - 3 years of experience with accounts payables or general accounting is required.Specialized Skills :
Knowledge of bookkeeping procedures.Working knowledge of Generally Accepted Accounting Principles (GAAP)Tekion or other DMS experience is a plusHigh level of organizational skillsStrong keyboard, 10-key, and alphabetizing skills.Strong verbal and written communication skills, including accurate grammar and conventions in all emails, work-related tasks, and interpersonal interactions.Ability to read and comprehend instructions and information with an eye for details and discrepancies. Strong attention to detail, analytical, and multitasking abilities.Ability to attend promptly, meet deadlines timely, and helpfully to the needs of others and serve as a positive representative for the Company.Experience with computer systems and programs such as Microsoft Office suite, Google Docs, and Windows operating system, including Intermediate / Advanced Excel experience.Supervisory Expectations :
The position has no regular responsibility for overseeing or supervising the work of other team members.Independence of Action :
The supervisor / manager closely monitors work; detailed instructions and procedures are generally provided.Physical Demands and Work Environment : (The phrases “occasionally,” “regularly,” and “frequently” correspond to the following definitions : “occasionally” means up to ⅓ of working time, “regularly” means between ⅓ and ⅔ of working time, and “frequently” means ⅔ and more of working time.)
The work environment is the typical Automotive Retail Dealership environment. The employee must complete their work satisfactorily in an environment with significant distractions, including staff, clients, and vendors walking through and conversing, telephone ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.The employee must occasionally lift and / or move up to 15 pounds and should do so in a sound and safe manner. This job’s specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work Days : 40 Hour Work Week
Monday through Friday, Hours may vary with the workload.
Evenings / Weekends / OT
As needed to satisfy the requirements of the position.
Core Competencies :
Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.Teamwork - Balances team and individual responsibilities; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.Reasoning and Problem Solving - Using logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, identify complex problems, and review related information to develop and evaluate options and implement solutions.
