What are the responsibilities and job description for the Executive Assistant (Automotive EXP Preferred) position at Mcdonald Automotive?

Job Description

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Executive Assistant to Used Vehicle Director

The Executive Assistant supports the Used Vehicle Director by compiling sales and acquisition reports, managing calendars, and handling correspondence. This role requires strong judgment, communication, and organizational skills to balance multiple priorities.

Responsibilities will focus on data analytics to drive the efficient growth of the used vehicle department, including identifying trends, providing actionable insights, and supporting decision-making to align with the company’s growth objectives.

What We Offer :

Family Owned and Operated
Paid Training
Medical, Dental, and Vision Insurance
Company Paid Basic Life Insurance
Company Paid Accidental D&D Insurance
401(K) Retirement Savings Plan with generous company match.
Competitive Paid Time Off
Career Advancement and Growth Opportunities
Employee Assistance Program
Employee Discounts on Parts and Services
Employee Vehicle Purchase Programs
Team Events
Discounted Rates at Pine Creek Golf Club in Colorado Springs and The Raven Golf Club in Silverthorne

Essential Duties and Major Responsibilities :

Facilitates smooth communication between platform managers, store directors, and acquisition specialists

Builds strong relationships across all brands and organizational levels, representing the company with professionalism, measured judgment, and strategic efficiency

Serves as a key indicator, identifying emerging issues in both the used car market and McDonald Automotive operations

Analyze relevant data to determine the most effective action, referral, or response

Effectively prioritize demands, manage tasks with urgency and foresight, and ensures projects are completed successfully and on time, even in high-pressure environments

Assists in all aspects of meeting preparation to ensure maximum productivity with C-level executives, including drafting, proofreading, and organizing reports, presentations, and communication

Highly resourceful, with a strong ability to work independently and efficiently. Needs to proactively manage tasks and ensure smooth operations due to the executive's busy and demanding schedule

Experience & Qualifications Needed to be Successful :

Strong organizational skills with the ability to prioritize tasks and maintain attention to detail

Exceptional interpersonal communication and relationship-building skills with staff, partners, and vendors

Expert-level written and verbal communication

Proactive thinker, seeking opportunities and proposing solutions

Bachelor’s degree preferred

Automotive experience preferred

Experience with using technology to improve workflows and streamline processes is essential

What Makes Us Different?

At McDonald Automotive, we're not just another dealership- we strive to make every employee an employee for life. Our dealerships are consistently ranked among the top 20 stores in the US— a testament to our unwavering commitment to our business and our team. We're proud to attract highly motivated and driven individuals who are not only passionate about their work but are also dedicated to building relationships, embodying the essence of exceptional customer service.

If you are an individual with a disability and need a reasonable accommodation to assist with your application for employment or the recruiting process, please contact us by sending an email to hr@mcdonaldag.com

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Executive Assistant (Automotive EXP Preferred)

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