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CONTRACT ADMIN SPECIALIST

McDonald Wholesale LLC
Eugene, OR Full Time
POSTED ON 2/13/2025
AVAILABLE BEFORE 5/13/2025

Contract Administration Specialist

McDonald Wholesale is proud to say that we are “Oregon’s largest independent food service provider”. Our Employees are valued, respected, and appreciated for their professionalism, skills, knowledge, and the diverse backgrounds they bring to McDonald Wholesale.

We provide an environment that supports employee growth and a place where individuals can still make a difference and be recognized.

McDonald Wholesale offers a full benefit package that includes :

  • Competitive wages
  • Employee / Family Medical, Dental, Vision, and Disability at low cost
  • Tuition Reimbursement
  • Paid Holiday’s, Vacation, and Sick Leave
  • Aflac Insurance Options
  • Employee Discount on Products
  • FSA Dependent and Health Care Savings Accounts
  • EAP (Employee Assistance Program)
  • 401k & Roth Options Available

Compensation / Schedule :

Up to $24.00 per hour (depending on experience)

Monday-Friday (40 hours per week)

Primary Purpose :

This position will maintain and enter data within multiple systems for pricing accuracy and proper contract compliance. Work closely with management and pricing administration including pricing strategies and changes. Maintain proper data management and record retention for pricing administration.

Essential Duties and Responsibilities :

  • Contract Maintenance; enter pricing in multiple systems and maintain accuracy of data for vendor billback invoicing in all divisions.
  • Review, process and administer all billbacks.
  • Process monthly and quarterly billings & payments for sales billbacks, marketing, food shows, PAD’s and PBB’s.
  • Record all sales and marketing billings and payments on open receivables spreadsheets.
  • Ensure billbacks are interfacing & coded correctly for GL purposes
  • Manage bid re-calculations and correct any errors.
  • Review weekly Profit Improvement Software and Accounts Receivable’s aging for vendor payment reconciliation.
  • Review expiration reports for contract compliance and renewals.
  • Provide tracking reports to vendors as assigned.
  • Create, maintain, and audit rebates within the Distribution Fee module.
  • Adhere to all needed record retention and proper system set up for compliance and record management.
  • Process daily pricing and pricing chain requirements.
  • Review reports on items, group of items, or item class to determine how they are being priced and correct any errors.
  • Train new Sales Representatives in pricing.
  • Other Duties and Responsibilities :

  • Work closely with other departments to exceed customer service expectations.
  • Other duties as assigned.
  • Job Behavioral Competencies :

    The ability to stay calm and positive under pressure always remains professional and courteous with internal and external customers. High level of integrity, reliability, and respect.

    The ability to apply common sense and reasoning to carry out detailed written or verbal instructions

    Must be creative, resourceful, able to think independently, be highly attentive to detail and highly organized. Maintain effective time management.

    Minimum Qualifications and Experience :

    High School diploma or equivalent with 2-4 years relatable experience, preference given to those with food industry background.

    Proficient in Microsoft Office (Word, Excel, etc.).

    Experience with AS400, Profit Improvement Software, Customer Relationship Management, Software, and Rebate Management Software – Preferred but not required.

    Applicants will be required to take a pre-employment drug test, physical, and background check upon job offer.

    McDonald Wholesale is an equal opportunity employer. McDonald Wholesale does not discriminate because of race / color / religion / sex / national origin / veteran / disability / age / sexual orientation / gender identity, or any other characteristic protected by law.

    Food Allergy Notice :

    Please be advised, the following food products are carried in our warehouse : Milk, Eggs, Wheat, Soybeans, Peanuts, Tree-Nuts, Fish and Shellfish.

    PI261928471

    Salary : $24

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