Document Control Specialist

About the Role:

We are currently seeking an experienced Document Control Specialist to join our growing Transportation and Infrastructure practice. This role serves a multi-consultant office program and will be based in Parsippany, New Jersey. This role may support multiple projects and may require travel to project offices in Woodbridge, NJ and New York, NY. The ideal candidate will be responsible for maintaining a controlled system of incoming and outgoing correspondence and documentation and must have the ability to understand workflow processes and create tracking and controls to support.

Location: On-Site.

This assignment will be co-located with the Program Management team in Parsippany, NJ. 

mcfa Core Values:

• Extreme Ownership
• Intentional Creativity & Curiosity
• Teamwork
• Fun
• White-Glove Customer Experience
• Entrepreneurial Spirit
• Growth-Focused

Key Responsibilities:

• Managing and maintaining the document control systems for multiple projects.
• Process project documents and maintain document control files in accordance with project document control procedures.
• Occasional travel to attend project meetings.
• Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.
• Monitor emails and incoming documents for submittal and transmittal.
• Host Bluebeam sessions for project team edits.
• Interface with project personnel and clients and work effectively in a multi-discipline team environment.
• Ensure project document control standards and issued documentation meets the contract requirements.
• Maintain files for original contract plans and as-built drawings, including supplementary drawings and reference documents.
• Conducts research as required to update and maintain records.
• Prepare transmittals, distribute documents, and retrieve documents in electronic format.
• Assist the Document Control Lead, Project Controls Managers, and Project Team in all matters relative to project documents and the control and distribution of documents.
• Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS).
• Gather, log, and distribute correspondence, technical submittals, field memos, drawing logs, project reports and photos, Requests for Information, and contract plans, specifications and change documents.
• Responsible for proper handling, storage, and distribution of protected information.
• Editing/proofing and document production for project deliverables, as needed.
• Filing, formatting, printing, binding, and labeling documents, if needed.

Qualifications:

• Construction Management or Engineering Degree preferred.
• Minimum 3 years of experience in Document Control.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
• Proficiency in Microsoft Office Suite.
• Previous road/bridge project experience preferred.
• Experience with engineering, architectural, design and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)
• Ability to multitask and communicate status and progress effectively.
• Ability to collaborate effectively with diverse teams.
• Strong communication, organizational and time management skills.
• Self-directed with the ability to work under pressure to meet deadlines.
• Attentive to details; able to prioritize and multitask; proactive.

mcfa is an Equal Employment Opportunity Employer. mcfa does not discriminate against any applicant or employee with regard to hiring, tenure of employment, promotion, transfer, selection for training, or any other terms or conditions of employment because of race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin, status as a Vietnam-era or special disabled veteran in accordance with applicable federal law, or on any ground protected by state or local law in each area in which mcfa maintains facilities.

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Salary : $85,000 - $105,000