Administrative Specialist

Position: Administrative Specialist

Reports to: Executive Director at the McGlynn Center

Hours: Full-time

The McGlynn Center, ​​a year-round program, provides educational, recreational and social outreach services to children and teens living in Boulevard Townhomes and Mineral Springs Village, Wilkes-Barre. Providing a safe environment during high-risk hours, the Center challenges students academically and socially with a goal towards a productive future.

Job Summary:

The McGlynn Center’s Administrative Specialist position is a multi-faceted position and is ideal for a candidate interested in nonprofit management.

The Administrative Specialist’s primary duties include providing administrative and strategic support to the Executive Director to include database entry, coordination of meetings, managing calendars, coordinating mailings, helping with fundraising events, creating reports, etc. Secondary duties are comprised of working directly with children and youth who participate in the McGlynn Center program at all locations providing academic and social development support.

Responsibilities and Tasks:

Provide administrative and strategic support to the Executive Director:

• Supports the executive director with day-to-day office duties such as answering telephone calls, printing copies, sending/receiving documents, scanning, and helping with special projects.
• Responsible for the management of the donor database, gift entry and data clean up
• Assist with timely gift acknowledgment
• Assist with creating and/or updating all policies and procedures for the organization
• Attend regular staff meetings, training and workshops as required
• Assist with planning and organizing of fundraising events, special events, field trips, etc.
• Coordinate monthly meetings for our board and fundraising committees
• Assist with all mailings promoting the programs and/or events
• Assist with all record keeping and documentation related for grant management
• Assist with updating website and/or social media
• Perform other duties as assigned

Support the After-school, Summer, Life Skills, Teen and Diversity Programs:

• Work with and support the children in our After-School Program with their homework and reading every afternoon
• Work with and support the children in our all-day Summer Program
• Assist with our Life Skills, Teen and Diversity Programs as needed
• Use positive behavior management techniques and appropriate consequences/behavior modifications to children as needed
• Communicate with children, volunteers and staff in a positive and supportive manner
• Promote safety in the supervision of the children, teens and volunteers
• Maintain confidentiality of all information and documentation

Knowledge, Skills and Abilities

Candidates must demonstrate:

• Excellent written and oral communication skills
• Ability to work independently and as part of a team
• Cultural sensitivity with an ability to work with a variety of cultures
• Excellent time management and organizational skills
• Computer Literacy
• Modeling exemplary professionalism and work ethics
• Social skills necessary to relate to a variety of people, remaining positive even under stressful situations
• Demonstrate the values inherent in the mission statement of the McGlynn Center

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience working with school-age children, preferably in a group setting (e.g., classroom, camp counselor, volunteer at after-school program)
• Must meet federal and state requirements for working with children (Criminal, Child Abuse and FBI fingerprinting checks)

Equal Employment Opportunity at McGlynn Center

McGlynn Center is an Equal Employment Opportunity Employer. Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other protected status designated by federal, state, or local law.

Job Type: Full-time

Pay Frequency: Bi weekly (direct deposit)

Salary: $15.00 - $18.00 per hour

Benefits:

• Paid Time Off
• Paid Holidays
• Health Insurance partly funded by employer
• Paid Dental/Vision

Schedule:

• Day shift
• Monday to Friday
• Occasional evening or weekend hours as needed

Work Location: In person (all locations in Wilkes-Barre, PA)

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $15 - $18