What are the responsibilities and job description for the Legal Administrative Assistant position at McGuireWoods LLP?
Overview
McGuireWoods LLP has a Legal Administrative Assistant opening in our Atlanta, GA office that will provide high level administrative support to Practice Assistants, Paralegals and Attorneys as needed on a day-to-day basis or on special projects. The ideal candidate will be able to adapt quickly, have strong administrative and organizational skills, and be comfortable working with technology.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Performs administrative tasks such as answering phones, arranging meetings/calls as directed, data entry, making travel arrangements, and managing calendars.
- Filing of case documents, retrieving case files, and preparing files for closing in accordance with Records Department procedures.
- Preparing material for overnight/mail service deliveries.
- Provide support for special projects and urgent deadlines.
- Search, save, and review electronic files/emails; circulate to appropriate parties per instructions.
- Handling payment of matter related invoices and Attorney expense reports via ChromeRiver.
Qualifications
- Strong aptitude for technology and learning new systems.
- Excellent communication and proofreading skills.
- Strong planning and organizational skills.
- Proficient in the use of Microsoft Office 2013 and/or current version and in the creation, assembly and/or manipulation of PDF files using Adobe Acrobat.
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