What are the responsibilities and job description for the Legal Practice Assistant position at McGuireWoods LLP?
Overview
McGuireWoods LLP has an opening for a Practice Assistant/Legal Secretary to join the Atlanta office and support attorneys in the Debt Finance, Public Finance, and Real Estate & Land Use teams. The Assistant will support partners with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will have three to five years of experience supporting a busy corporate practice.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Prepares, edits and formats legal documents, including closing documents, signature pages and binders.
- Assists with the opening of new client matters and the gathering of pertinent information to complete tasks.
- Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
- Prepares and submits expenses and invoices for payment and submits check requests as needed.
- Enters attorneys' time into time management system accurately and as needed; verifies client/matter numbers and practice codes.
- Prepares legal documents and correspondence from draft.
- Opens, prioritizes, and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate.
Qualifications
- Requires high school diploma or GED and at least three years of corporate/transactional legal experience or an equivalent combination of education and experience.
- Requires strong multitasking skills and the ability to thrive in a fast-paced environment.
- Excellent planning and organizational skills.
- Proficient in Word, Excel, Outlook, and Adobe.
- Experience with legal billing and timekeeping software.
- Ability to work in a team environment and/or independently with little direction.
- Excellent written and oral communication skills.
- Ability to work under pressure and handle multiple tasks simultaneously.
- Professional demeanor and detail orientated.
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