What are the responsibilities and job description for the Office Administrator position at McGuireWoods LLP?
Overview
We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Pittsburgh office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of human resources (direct personnel supervision), operations, administration, facilities, events and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and leadership in growing a team of diverse support staff professionals.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Manage all office operational functions including delivery of support services by practice assistants (secretarial), conference center staff and office services (mail, document reproduction and hospitality).
- Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities.
- Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts.
- Conduct new hire orientation and assess staff training needs.
- Assist in budget preparation and forecasting; report monthly variances.
- Maintain office security protocol and ensure office meets proper business continuity obligations of the firm.
- Member of firm-wide administrative operations team (projects and initiatives) which enhance service delivery to internal and external clients.
Qualifications
- Bachelor’s degree and a minimum of seven years working in a management role in a midsize or larger professional services firm.
- Proven senior-level skills in management, communication, and organization.
- Sound judgment and effective interpersonal communication skills.
- Ability to multi-task and prioritize in a fast-paced, detail-oriented work environment.
- Excellent problem solving and follow-through skills.
- Strong knowledge of Microsoft Office.
