Land Use Administrator

DEPARTMENT: Land Use Office  

FLSA: Non-Exempt 

HOURS: 10 Hours per week, plus 2 monthly meetings 
 

DESCRIPTION

The incumbent is responsible for providing administrative support for the Land Use Office. These duties are accomplished through effective coordination and use of computerized calendar systems, reporting systems, web-based applications, and reporting tools.   

Works under the general supervision of the Planning & Zoning, Inland Wetlands & Watercourses Commission Chair, or other department supervisors, or managers designated by the First Selectman’s Office 

DUTIES AND RESPONSIBILITIES 

Essential Duties include: 

• Recordkeeping for Planning & Zoning and Inland Wetlands and Watercourses Commission.  
• Maintains log of all open applications, reporting needs and follow up to enforcement officers   
• Primary point of contact between Applicants and Town 

Additional Duties include: 

• Clerk Municipal meetings to include minutes and agendas for the Inland Wetlands & Watercourses and Planning & Zoning Commission. This includes:   
• Drafts agendas for meetings  
• Takes minutes at meetings  
• Prepares electronic and hard copies of meeting materials for Commission members   
• Drafts reports on civic needs  
• Answers correspondence with direction from Chair  
• Issues public notifications  
• Prepares ordinances, resolutions, and proclamations  
• Takes and transcribe dictation, schedule appointments, schedule conference rooms, and proofread memos  
• Performs research as needed  
• Works with the Commission Chairs directly on agendas and correspondence  
• Works with Commission Chairs to ensure training for members when necessary  
• Works with the Commission Chairs to set annual meeting schedule  
• Update and maintain Commission website   
• Provide support to the Land Use Commissions during Budget Season   
• Provide support to additional departments when requested 

KNOWLEDGE, SKILLS, AND ABILITIES 

The employee must be able to demonstrate: 

• Advanced working knowledge of computers and Windows and Microsoft-related applications (i.e., Word, Excel, PowerPoint, etc.) as well as any special programs or applications used by the Town. 
• Considerable ability to adapt to changing priorities and requirements. 
• Considerable ability in oral and written communication. 
• Considerable ability to establish and maintain effective working relationships with co-workers, other agencies, community, organizations, and citizen groups.  
• General knowledge of office procedures and techniques, including filing, records, composing routine and special correspondence and reports, and reporting system. 
• General knowledge of the secretarial and clerical requirements operations of the Town Hall or other governmental office a plus. 

REQUIRED QUALIFICATIONS 

• A bachelor’s degree in public administration, business, IT, or related field (or equivalent prior work experience). 

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