What are the responsibilities and job description for the Administrative Assistant position at McKim & Creed, Inc.?
As an Administrative Assistant, you'll play a pivotal role in ensuring the smooth operation of our Sarasota office. In addition to office logistics, you'll be responsible for maintaining office equipment and ensuring the timely delivery of essential services like janitorial, pest control, and maintenance; keeping our workspace organized and efficient; managing supply inventories and coordinating the upkeep of shared spaces like the mailroom and kitchen.
Your role may extend beyond routine tasks, as you may be asked to assist Project Managers or Senior Administrators with administrative projects. You will serve as the first point of contact for new employees and guests. Flexibility and adaptability are crucial, as you'll need to juggle multiple priorities and respond to new challenges as they arise. We're looking for someone who can think critically, anticipate needs, and find creative solutions to ensure our Sarasota Office runs smoothly and efficiently.
YOUR DAY TO DAY WILL INCLUDE:
- Greet and welcome guests and employees.
- Keep the lobby area clean and inviting.
- Answer all incoming calls.
- Be knowledgeable about our business and employees so that you can answer questions when possible and redirect callers to the appropriate staff.
- Receive and distribute USPS, UPS, and other deliveries.
- Assist with conference room reservations.
- Coordinate and assist with office breakfast & lunch orders (based on needs).
- Maintain Mailroom, Kitchen, Conference room, and General Office Organization.
- Maintain supply inventory by checking stock.
- Update office and cube nameplates.
- Assist with copying, scanning, and binding.
- Assist administrators from other offices with submission of Expense Reports and timesheet issues as needed.
- Work with facility maintenance regarding services such as A/C, refrigerator, ice machine, lights, vending, janitorial, pest control, garbage services, and other services as requested.
- Full-time work hours at the Sarasota office are 8:00 am - 5:00 pm, Monday - Friday.
KEY COMPETENCIES:
- Teamwork
- Communication skills - written and verbal
- Planning and organizing
- Prioritizing
- Problem assessment and problem solving
- Computer Skills including Outlook, Word and Excel
- Punctual & reliable
WHAT WILL MAKE YOU STAND OUT:
- Experience as front desk representative, agent, or similar position with a multi-line phone system is a plus.
- A high school diploma is required, and an associate's degree is a bonus.
- Willingness to learn new things, accept responsibility, and look for new ways to contribute.
- Positive customer service orientation.
- Some general clerical experience preferred.
- Experience utilizing Microsoft Teams.
- Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm is preferred but not required.
WHAT WE OFFER:
WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!
Join a company that puts its employees first. Ranked as one of the Best Forms to Work For by the Zweig Group, here are just some of the reasons to become part of the McKim & Creed team:
- Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
- Competitive pay paid holidays, bereavement and parental, medical, and military leave
- Multiple office locations to work from: Stick close to home or travel for a change of scenery
- Growth opportunities & training: Grow confidently in your career with our mentoring & training options
- Professional development: Tuition reimbursement, early career professional program, online courses & more
- Work that makes a difference: See the direct impact your work has on our communities
- Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way
McKim & Creed is an Equal Opportunity and Affirmative Action Employer, and VEVRAA Federal Contractor and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability status and maintains a Drug Free Workplace.
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