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Administrative Assistant

McKinley Hall Inc
Springfield, OH Full Time
POSTED ON 1/17/2025
AVAILABLE BEFORE 3/16/2025

Job Description: Administrative Assistant

Location: Springfield, OH, 45505

Classification and Title: Administrative Assistant Part-Time

Salary Range: Per Salary Range

Primary Responsibilities

  • Provides administrative support to the Chief Executive Officer
  • Coordinates and attends monthly Board of Director Meetings, including taking minutes
  • Coordinates logistics for all staff meetings and trainings. Keeps attendance records for staff training and other meetings.
  • Prepares correspondence and other items as needed for Chief Executive Officer.
  • Makes facility arrangements for administrative meetings.
  • Chair Performance Improvement Committee and tracks data
  • Assists with managing/organizing all agency policies
  • Prepare policies for CARF survey

Additional Responsibilities

  • Supports CEO in filing, scheduling, clerical, documentation, copying, and correspondence duties.
  • Performs other duties as requested by CEO.
  • May assist other Administrative Team members with clerical tasks as assigned by the CEO.

Board

  • Prepares all materials, correspondence, etc. for monthly Board of Directors meetings.
  • Keeps track of Board Member attendance at board and committee meetings.
  • Collects annual Board of Director’s surveys
  • Coordinates food/refreshments for monthly board meetings.

Performance Improvement

  • Schedules PI meetings 1x quarterly
  • Maintains minutes for PI
  • Manages PI data

Other Duties

  • Assists with special projects as assigned by the CEO.

Minimum Education and Experience Requirements

  • High School diploma or GED required.
  • One to two years of office experience required with experience in secretarial and/or computers.
  • Prefer Associate’s Degree in Office Administration or related field.
  • Experience with database programs; Microsoft Office preferred.
  • Insurable with agency's auto insurance without an increase in premium.

Knowledge, Skills and Abilities Necessary

  • Strong time management and organizational skills.
  • Knowledge of standard business practices.
  • Typing. Strong documentation skills, including clear written composition with grammatical accuracy.
  • Good computer skills with knowledge of common software.
  • Excellent verbal and written communication skills.
  • Tact and ability to work effectively with all types of people, and as a member of a team.
  • Attention to detail.
  • Ability to lift up to 20 pounds.

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