What are the responsibilities and job description for the Accounts Payable Clerk position at MCKINLEY PAPER COMPANY MASTER?
Job Details
Level: Entry
Job Location: McKinley Paper Company Prewitt Mill - Prewitt, NM
Education Level: High School
Salary Range: Undisclosed
Job Shift: Day
Job Category: Accounting
Description
The Account Payable Clerk is responsible for the accurate and timely processing vendor payments, review of vendor account statements, and Accounts Payable reporting. Other duties will include assisting with month end accounting reconciliations and accruals, and assisting with all clerical duties as assigned.
This position is responsible for ensuring that all transactions are processed and completed according to company policies and procedures; In addition to accumulating, and reporting information timely for management and other external regulatory agencies.
GENERAL RESPONSIBILITIES:
- Sort, organize, and review vendor invoices accurately on a daily basis.
- Data entry of general accounts payable invoices into accounting software on a daily basis
- Assist in processing out bound freight transactions on a daily basis
- Review and follow up on monthly vendor account statements
- Assist in preparing accounts payable reports for management and external customers
- Respond to requests, questions, and issues timely while developing and maintaining relationships with external and internal customers
- Maintain an organized record keeping system
- Document all processes as requested and keep documentation current
- Process yearly 1099’s
- Provide back up support for all accounting duties as assigned
- Assist in keeping vendor records current
- Assist in facilitating audits to verify accuracy of vendor payments
- Assist in the monthly closing processes, closing within the prescribed schedule – primary responsibilities include accruals, report printing and distribution
- Assist in the review of existing policies, practices, and/or procedures as appropriate, as well as ensuring compliance
- Assist with clerical needs in the office
- Any other duties as may be assigned
MAJOR CHALLENGES:
- Accuracy of all information is paramount
- Keeping financial management apprised of requests and projects as well as timing of closing activities
- Prioritizing multiple tasks and meeting tight deadlines
- Communicating to others when information required to complete job duties is not received timely
- Accurately compiling, summarizing, reporting, and reviewing large amounts of financial data in a short period of time
- Providing relevant, clear, and concise financial information for decision-making purposes
- Finding and implementing more efficient ways of doing daily tasks
- Answering inquiries on demand
- Employing “best management accounting” practices for facilitating the decision-making process
Qualifications
- Good analytical ability and communication skills
- Ability to interact professionally with all levels of the organization
- Excellent attention to detail
- Organization skills and the ability to prioritize multiple tasks and projects concurrently
- Ability to work independently and as part of a team
- Confidentiality with corporate and other information
- Ability to adapt in a fast-paced changing environment
Educational Requirements:
- High School Diploma or GED and a minimum of 2 years’ experience in accounting support (i.e., accounts payable, receivable, general bookkeeping), Or Associates Degree in Accounting or related field preferred
Skill requirements:
- Proficiency in Microsoft products and spreadsheets and databases required
- Previous experience in accounting software such as SAP desired
WORKING CONDITIONS
- Wear personal protective equipment as required
- May have exposure to outdoor elements when traveling between facilities
- Will be required to work some weekends
- Must have reliable transportation
