HOME STAGING COORDINATOR

FULL TIME STAGING & DESIGN COORDINATOR

McKith Interiors is a home staging and interior design firm based out of Edmonds, WA. We offer a variety of staging services for real estate agents and home sellers around the greater Seattle area. We are looking for an energetic, type-A, super star to join our team and assist in the day to day operations! McKith Interiors staged 125 homes in 2024 and we are adding to our fast paced, ambitious crew of hard workers!

You will wear many hats, but on average you will spend your time supporting our CEO with administrative tasks (i.e. managing her calendar and the master calendar, etc.), being a key point of contact for our staging and design clients, and aiding our Senior Staging Designer with on-site/day-of assistance of staging installations. If the below outlined duties excite you, we want to talk!

Executive Support for our CEO

• Provide full administrative and operational support to CEO from 8:00 AM to 5:00 PM daily. *
• Manage, schedule and update calendar.

• Manage and Resolve Urgent, Time-Sensitive Issues: Serve as the first line of defense for any urgent or unexpected situations that arise throughout the day. Quickly assess the problem, determine an effective solution, and coordinate with necessary team members, clients, or vendors to resolve issues efficiently. This includes handling last-minute staging changes, scheduling conflicts, unforeseen logistical challenges, damaged inventory, mover delays, and any other crisis-level needs that require immediate attention.

• Oversee and Track CEO’s To-Do List and Daily Priorities: Maintain an up-to-date, structured to-do list for CEO, ensuring all deadlines, client deliverables, and operational tasks are accounted for and prioritized. Conduct a daily check-in each morning to review upcoming deadlines, outstanding client requests, ongoing projects, and critical action items. Proactively manage follow-ups and ensure that all commitments are met, keeping the team aligned and projects progressing smoothly.

Staging Operations

• Update the staging schedule, ensuring seamless coordination of installations and removals.

• Create and monitor calendar invites for all staging jobs and related activities.

• Maintain and update the scheduling spreadsheet with real-time information.

• Oversee and manage the master data spreadsheet, tracking past, present, and upcoming jobs.

• Coordinate walkthroughs with real estate agents on CEO’s behalf

Client Communication

• Serve as the primary point of contact for agents regarding staging inquiries and bookings.

• Provide pre-booking and ongoing support post-booking via email, text and phone

• Communicate access details, invoice payments, and overall staging expectations to agents.

• Proactively confirm access details and arrival times for the following week's jobs, sending emails every Friday to streamline operations.

Bidding & Proposal Management

• Review walkthrough notes and draft comprehensive bids for review.

• Make edits and updates to staging bids as needed.

• Send finalized bids to clients with all relevant installation details and pricing breakdowns.

Invoicing & Payment Tracking

Track invoice due dates and dispatch invoices one week before payment deadlines. Confirm payments and record all transactions in the master spreadsheet and Stageforce. Follow up with clients on payment methods (ACH, Check, Credit Card) and manually record check payments.

• Track all upcoming extensions and reach out to clients one week in advance or contract end date to determine whether they are extending or removing, if extension is needed, send out invoice and update the new end date in spreadsheet and stageforce

Stageforce (Inventory) Management

Create and update jobs in Stageforce, ensuring all necessary information is included. Upload bids, update room details, track financials, and adjust job statuses as they progress from design to closure.

• Upload listing photos once the property goes live.

On-Site Staging Support

• Assist with staging setup

Shop for last-minute staging needs and deliver forgotten items to job sites. Document (through photos) the property day-of staging installation, before furniture is moved in (to capture the best before & after images)

• Support removals and staging breakdown

• Assist with packing and pulling as asked

• Assist with finishing touches/light cleaning– Including vacuuming, sweeping, steaming beds/linens, wiping furfaces and mirrors as needed.

Interior Design Operations

• Maintain up to date billable hours

• Maintain a purchase tracking spreadsheet with order details, dates, links, confirmation numbers, and shipping information.

• Send out design contracts and questionnaires before initial consultations.

• Track purchases for reimbursement and issue reimbursement invoices at month-end.

• Generate and dispatch design invoices to clients on the last day of each month, ensuring a 7-day payment window.

• Manage CEO’s calendar for all design-related meetings and project milestones.

• Oversee procurement, tracking, receiving, quality control, warehouse storage, and delivery scheduling.

• Attend deliveries to ensure proper setup and placement.

• Assist CEO in design meetings by taking notes, measurements, and photos.

• Compile post-meeting documentation

Communicate with trade partners to obtain quotes, lead times, and order status updates. Manage trade partnerships, deliveries, returns, and issue resolution.

• Maintain ongoing client communication regarding scheduling, virtual and in-person meetings, deliveries, orders, and project timelines.

- Qualifications:

• Valid driver’s license
• Reliable means of transportation
• Exhibit a positive attitude, solution-focused, and great problem solver
• Willing to drive within 30 miles for jobs/walkthroughs (mileage reimbursements)
• Responsible, reliable, and on-time
• Staging or design experience a huge plus
• Regularly lift and/or move up to 10 pounds
• Must be available to work Monday-Friday, 8 am-5 pm
• Ability to be flexible and available for changing, fast-paced, and short-notice schedule
• Capable of learning/using online programs for inventory selection, etc
• Must be able to pass a drug/alcohol and background screening
• Are you able to work for long hours on your feet, frequently moving bins, walking up and down stairs etc.?
• Extremely organized and diligent with follow through
• "What's next?" and "How can I help?" are regular questions you ask :)
• Able to put feedback into immediate action! We don't expect perfection, but want you to strive for it in everything you do!
• PROFESSIONAL :)

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Happy hour
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Edmonds, WA 98026 (Required)

Ability to Relocate:

• Edmonds, WA 98026: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Edmonds, WA 98026

Salary : $45,000