EXECUTIVE ASSISTANT

Executive Assistant

THE COMPANY

Welcome to McLane Global, where we're reshaping the landscape of food supply chain management. As a leader in vertically integrated food-grade logistics and sourcing services, we offer unparalleled opportunities for professionals seeking to make a meaningful impact in the industry. Headquartered in Houston, Texas, we have a growing network of offices and food-grade logistics facilities in California and Utah, as well as top international markets including the Middle East, China, Southeast Asia, and beyond.

JOB DESCRIPTION

Are you looking for a dynamic, growing company that values family, excellence in quality, and exceptional service? McLane Global is seeking an Executive Assistant to join our team. This key role will report directly to the CEO, as well as occasionally support the company owner and other senior leadership members. The Executive Assistant will be entrusted with highly sensitive and confidential information, ensuring the seamless execution of tasks across various areas such as communication, scheduling, travel management, and office operations. This role requires strong organizational skills and the ability to handle a variety of administrative responsibilities.

ROLE RESPONSIBILTIES

The Executive Assistant is responsible for the following, but not limited to:                

• Handle confidential information with discretion
• Strong written and verbal communication - such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Flawlessly execute tasks with a sense of urgency
• Executive expense management
• Meeting preparation/scheduling – Schedule appointments and maintain and update CEO’s daily calendar, sending reminders and organizing catering when necessary
• Coordinate internal and external meetings, ensuring all logistics are in place
• Provide comprehensive administrative support to senior executives, including calendar management, scheduling, and travel arrangements
• Assist HR with Employee Engagement activities, functions, and/or events
• All other duties as assigned

Office Management responsibilities:

• General Office Administration – Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department; screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Oversee daily office operations, including managing supplies, equipment, and vendor relationships
• Coordinate/direct the facility Maintenance, repairs, and office improvements
• Assist in organizing employee engagement events, meetings, and employee functions
• Act as the primary point of contact for office-related queries
• Perform other duties as assigned

MINIMUM REQUIREMENTS

• Minimum experience of 2-5 years of administrative assistant experience
• Time Management and ability to meet deadlines
• Ability to work independently and handle multiple tasks efficiently
• Proven experience in office management and/or executive assistance roles
• Excellent verbal and written communication skills
• Experience in managing corporate events and employee engagement
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Able to read, write and speak both English & Spanish fluently (bilingual preferred)
• Able to work outside of normal business hours as needed
• 100% Attendance is required
• Licensed Texas Notary, preferred

WORKING CONDITIONS

• Keyboarding: Up to 8 hours per day
• Sitting/Standing: Up to 8 hours per day, with the flexibility to alternate between sitting and standing
• Verbal Communication: Up to 8 hours per day, effectively conveying information and instructions  

OTHER   

• Competitive base compensation   
• Full Benefits including Medical, Dental and Vision   
• 401(k) with Employer Match   
• A high energy, face paced, team environment that has fun winning every day, week, month, and year!   
• All offers are contingent upon passing a background check and drug screening  
• No company visa sponsorships    
• No phone call or walk in inquiries for this position, apply online to be considered  
• Occasionally an employee may be required to alter their shift, temporarily or permanently, or to work an additional day by coming in on their normally scheduled day off. Original assigned schedules are subject to changes as business needs change.

DISCLAIMER    

Employees must be able to perform the essential functions of the position. Reasonable accommodation will be provided for employees with disabilities, where possible. Job descriptions may evolve as business needs and employee skills develop. The employer retains the right to assign additional duties to this role as necessary.   

Salary : $58,000 - $65,000