What are the responsibilities and job description for the Executive Team Administrator position at McLean Bible Church?
Job Description
Job Description
Job Purpose
This role is to help the Executive Team stay focused, organized, and prepared. This person will accomplish this by proactively anticipating the needs of the team and providing exceptional support. The Executive Team consists of four Executive Leaders, The Executive Pastor and General Counsel (team lead), Executive Director of Operations, Executive Director of Staff Culture and Executive Director of Project Management.
Responsibilities
Administrative Support
Manage team members calendars for appointments, meetings, and travel
Manage routine correspondence, phone and email
Monitor and process expenses, including invoices, credit cards, disbursements, and other necessary financial documentation for the Executive Team
Coordinate logistics for meetings and guests
Assist in creating documents, formatting, and writing reports
Manage external ministry requests and media inquiries
Attend meetings with the Executive Team as requested and keep track of follow-up action items
Provide editorial feedback as needed on various forms of staff communication
Be available for other duties when asked by the Executive Team
Church Membership
Manage and oversee the church membership process in conjunction with the Executive Director of Operations.
Coordinate with Location Operation Directors and Elders to arrange membership meetings, database updates and coordination.
Send final membership reports to Elders for evaluation and voting into membership.
Event Support
Manage and support all church wide and all-staff events in conjunction with the Exective Director of Operations, Executive Director of Staff Culture, Production and Worship Teams.
These events consist of global prayer gatherings, concerts, worship nights, conferences, all-staff meetings, key classes, Easter and Christmas Eve Gatherings and occasional offsite events.
Centralized Administrative Coordination
Make sure that Location Operation Directors have the information needed from a central viewpoint such as meeting dates, staffing needs such as volunteering for central events and coordination with the Executive Team.
Qualifications
Experience
Three or more years of experience as an Executive Assistant or related field
Bachelor’s degree in related field or equivalent experience preferred
Prior church experience desired
Key Traits
Vibrant, personal relationship with Jesus as Lord and Savior and a commitment to godly character and self-discipline in personal lifestyle.
Organized and able to manage multiple projects simultaneously.
Attention to detail and a passion for accuracy, clarity, and beauty.
Action-oriented and displays focus, passion and initiative. Takes appropriate action when something needs to be done.
Relates well to all kinds of people, builds effective relationships, communicates effectively both interpersonally and corporately.
Organized, creative thinker and highly productive, working in a fast-paced environment.
Committed to improvement, seeks constructive criticism, understands strengths and weaknesses.
Passion for serving the church.
Competencies
General Expertise
Excellent written and oral communication skills
Proven ability to take projects from beginning to end
Discretion and confidentiality with sensitive information
Flexibility in hours available for work, including evenings, weekends and holidays.
Use of standard office equipment such as computers and phones.
Able to read, speak, and hear.
Ability to differentiate between colors.
Must be able to lift and carry items that can weigh 25 pounds or more for short distances.
Occasional use of stairs.
Up to 10% local travel to other MBC Locations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Please contact our HR Department for further information if needed.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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