PART TIME COUNTY COURT CLERK

Position Summary

Essential Functions

ESSENTIAL JOB FUNCTIONS:

• Performs duties related to the criminal and civil functions, and other procedures of the Court
• Assists the Judge by setting meeting dates, preparing notices and juror letters.
• Performs data entry related to scheduling and calendaring settings on all criminal dockets / civil cases; collects answers in person inquiries, letters, or calls regarding such cases.
• Answers telephone, directs calls, greets the public as well as attorneys, and assists Judge as necessary, including providing information under the direction of the Judge
• Assists Court Administrator by reviewing, researching or preparing documents for Judge.
• Partners closely with Sheriff’s Office in regard to the statuses of current pending and/or disposition of cases. Assists in coordinating transport of inmates to court, as needed.
• Receives and date-stamps incoming mail
• Must be willing to perform other duties as assigned for efficient operation of the administrator’s office.
• Regular attendance and timeliness are required

Minimum Requirements

EDUCATION:
Required:

• High school graduation or GED

• Associate’s degree in Criminal Justice, Public Administration, Business Administration or related field

• 1 year of responsible clerical experience preferably with legal procedures, terminology, the court system, or customer service experience
• Knowledge of court clerk procedures and processes
• Ability to exhibit a high level of confidentiality and integrity while handling sensitive matters
• Strong organizational skills and proven ability to maintain accurate, detailed records
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems
• Keen attention to detail; careful and accurate data entry
• Knowledge of basic arithmetic, algebra and statistics including add, subtract, multiply, divide, interest, decimals and percentages
• Exceptional skill in establishing and maintaining effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public
• General skill in operating standard office equipment such as personal computers, calculators, and telephones
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook
• Maintain appropriate necessary certifications

• (BILINGUAL) Fluent Spanish speaking, reading and writing with excellent communication
• Knowledge of McLennan County Court at Law, regulations, policies, and procedures

Supplemental Information

All Employees
oMust be committed to achieving excellence in assigned duties, always in service of the county and community
oMust have ability to earn and keep the trust of fellow employees and the community at large
oMust be approachable and ready to help fellow employees and the general public
ENVIRONMENTAL FACTORS: Continuous indoor activity, and some contact with persons accused or convicted of crimes.
PHYSICAL DEMAND REQUIREMENTS: Prolonged reading, visual examination of documents; sitting, standing, filing, walking, and bending in the performance of daily activities. Continuous work at desk and computer terminal. Must be able to lift 25 pounds.
HOURS / SPECIAL CONDITIONS: Work outside the normal office hours (Monday – Friday, 8 a.m. to 5 p.m.) may be required on rare occasion

McLennan County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.