What are the responsibilities and job description for the PROGRAM ADMINISTRATOR (HEALTH SERVICES) position at McLennan County (TX)?
JOB
The Program Administrator is a part of the Health Services team. The Program Administrator is responsible for interpreting and assisting in the implementation of the rules and regulations for all Health Services programs, reporting on the impact of multiple programs, providing information to county residents and agencies regarding program services, attending local and state meetings pertaining to the program rules and regulations, preparing reports for State and County purposes. Assists in the support of all health and human services programs to assure compliance with applicable federal, state, local laws and policies, assists in budget preparation and use, and the support of personnel consistent with the needs of the program components. Performs other administrative duties or special assignments, as directed by the Health Services Director.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONSProgram Planning, Implementation and Monitoring* Support and assist the Director with planning, developing, and implementation of programs, projects and initiatives.* Support and assist with ensuring initiatives meet their objective, timeliness, and budgets, ultimately contributing to the success and enhancement of the overall function of the Health Services department* Monitors compliance with program guidelines, statute and policy* Collect, analyze, and interpret program data in order to inform program planning and decision making* Coordinate with internal and external stakeholders, including staff, clients and community partner* Participate in committee and working group obligations and community outreach events* Facilitate communication and collaboration among team members* Provides information and forms to the public and assists in the completion, collection, and processing of applicationsAdministrative and Operational Support* Maintain records, files and databases* Assist with managing the department budget and tracking expenditures. * Assist with preparing periodic/annual financial reports, departmental budget analysis, research, development and preparation.* Enter requisitions and purchase orders, orders department supplies and manages inventory. Verifies documentation such as purchase orders, vouchers, invoices and apply the appropriate approvals.* Coordinating work duties, personnel, conducting employee meetings, assisting personnel with duties as needed.* Supports Eligibility Specialists and other departmental staff as needed to maintain department responsibilities and functions.* Maintains and inputs payroll time sheets, ensures compliance with County policy.* Maintains and updates department website and social media accounts.* Train and guide new employees and all other staff as needs are identified.* Support and assist in employee engagement initiatives and team building activities.* Assist with assigned McLennan County Children s Protective Services Board duties (tentative).* Maintains and updates department policy, procedures, and inventory records.* Assist with assigned Local Provider Participation Fund responsibilities * Develops, conducts, and/or acquires training regarding state and federal standards, laws, department policies and procedures for all staff.* Handles complaints and facilitates communication to settle disputes, resolves grievances and seeks solutions for issues identified.* Plans, prepares and proofreads a wide variety of presentations, documents, detailed logs, records, including general correspondence, reports, memoranda, and statistical records for internal and external distribution, checking for accuracy and identification of discrepancies * Responsible for learning and maintaining in depth knowledge of Chapter 61 of the Texas Health and Safety Code, the County Indigent Health Care Program (CIHCP) Rules, and CIHCP Handbook in order to accurately determine eligibility for the County Indigent Health Care Program* Responsible for learning and maintaining in depth knowledge of Chapter 694, Title 8 Subtitle B of the Texas Health and Safety Code in order to accurately determine eligibility for the Pauper Cremation Program* Prepares and develops department forms, letters, reports and other documents, using a variety of programs including but not limited to Word, Excel, Power Point and designated software systems* Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution* Organizes the department s calendar, schedules and coordinates appointments, meetings, workshops, and presentations* Regular attendance and timeliness are requiredLIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
SUPPLEMENTAL INFORMATION
ENVIRONMENTAL FACTORS: Individual works indoors in well-lighted, air-conditioned office. Position may require travel to meetings, conferences and workshops as a representative of the County.PHYSICAL DEMAND REQUIREMENTS: * Frequent sitting, standing, bending and walking* Includes a small amount of light-lifting (30-40 lbs.) and carrying up light loads for distances of up to 120 ft.* Continuous reading and communicating both on the telephone and in person* Continuous use of the computer and keyboardHOURS / SPECIAL CONDITIONS: The position schedule is 7:30 a.m. to 6:00 p.m., Monday to Thursday.
The Program Administrator is a part of the Health Services team. The Program Administrator is responsible for interpreting and assisting in the implementation of the rules and regulations for all Health Services programs, reporting on the impact of multiple programs, providing information to county residents and agencies regarding program services, attending local and state meetings pertaining to the program rules and regulations, preparing reports for State and County purposes. Assists in the support of all health and human services programs to assure compliance with applicable federal, state, local laws and policies, assists in budget preparation and use, and the support of personnel consistent with the needs of the program components. Performs other administrative duties or special assignments, as directed by the Health Services Director.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONSProgram Planning, Implementation and Monitoring* Support and assist the Director with planning, developing, and implementation of programs, projects and initiatives.* Support and assist with ensuring initiatives meet their objective, timeliness, and budgets, ultimately contributing to the success and enhancement of the overall function of the Health Services department* Monitors compliance with program guidelines, statute and policy* Collect, analyze, and interpret program data in order to inform program planning and decision making* Coordinate with internal and external stakeholders, including staff, clients and community partner* Participate in committee and working group obligations and community outreach events* Facilitate communication and collaboration among team members* Provides information and forms to the public and assists in the completion, collection, and processing of applicationsAdministrative and Operational Support* Maintain records, files and databases* Assist with managing the department budget and tracking expenditures. * Assist with preparing periodic/annual financial reports, departmental budget analysis, research, development and preparation.* Enter requisitions and purchase orders, orders department supplies and manages inventory. Verifies documentation such as purchase orders, vouchers, invoices and apply the appropriate approvals.* Coordinating work duties, personnel, conducting employee meetings, assisting personnel with duties as needed.* Supports Eligibility Specialists and other departmental staff as needed to maintain department responsibilities and functions.* Maintains and inputs payroll time sheets, ensures compliance with County policy.* Maintains and updates department website and social media accounts.* Train and guide new employees and all other staff as needs are identified.* Support and assist in employee engagement initiatives and team building activities.* Assist with assigned McLennan County Children s Protective Services Board duties (tentative).* Maintains and updates department policy, procedures, and inventory records.* Assist with assigned Local Provider Participation Fund responsibilities * Develops, conducts, and/or acquires training regarding state and federal standards, laws, department policies and procedures for all staff.* Handles complaints and facilitates communication to settle disputes, resolves grievances and seeks solutions for issues identified.* Plans, prepares and proofreads a wide variety of presentations, documents, detailed logs, records, including general correspondence, reports, memoranda, and statistical records for internal and external distribution, checking for accuracy and identification of discrepancies * Responsible for learning and maintaining in depth knowledge of Chapter 61 of the Texas Health and Safety Code, the County Indigent Health Care Program (CIHCP) Rules, and CIHCP Handbook in order to accurately determine eligibility for the County Indigent Health Care Program* Responsible for learning and maintaining in depth knowledge of Chapter 694, Title 8 Subtitle B of the Texas Health and Safety Code in order to accurately determine eligibility for the Pauper Cremation Program* Prepares and develops department forms, letters, reports and other documents, using a variety of programs including but not limited to Word, Excel, Power Point and designated software systems* Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution* Organizes the department s calendar, schedules and coordinates appointments, meetings, workshops, and presentations* Regular attendance and timeliness are requiredLIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
SUPPLEMENTAL INFORMATION
ENVIRONMENTAL FACTORS: Individual works indoors in well-lighted, air-conditioned office. Position may require travel to meetings, conferences and workshops as a representative of the County.PHYSICAL DEMAND REQUIREMENTS: * Frequent sitting, standing, bending and walking* Includes a small amount of light-lifting (30-40 lbs.) and carrying up light loads for distances of up to 120 ft.* Continuous reading and communicating both on the telephone and in person* Continuous use of the computer and keyboardHOURS / SPECIAL CONDITIONS: The position schedule is 7:30 a.m. to 6:00 p.m., Monday to Thursday.
