What are the responsibilities and job description for the Admin Assistant position at MCM Staffing LLC?
30 hours per week.
Requirements :
Outstanding organizational skills, and excellent verbal and written communications, including editing / proofreading ability.
Tech-savviness with digital tools and software for scheduling, document management, and communication, including Zoom, Slack, Trello, Google Suite, Microsoft Office, and industry-specific software.
Flexibility in scheduling with a willingness to accommodate needs on occasional weekends / evenings necessary.
Your own transportation in good condition to drive to and during work hours (proof of insurance and valid driver’s license will be required).
Able to ascend and descend multiple flights of stairs; lift objects up to 50 pounds; present proof of legal authority to work in the United States.
Office Tasks :
Calendar Management.
Ensuring that all appointments scheduled on other calendars (family, bookstore, law firm) are transferred to my personal calendar (and vice versa).
Booking appointments for medical, dental, and other personal appointments.
Understanding overall priorities to ensure a smooth schedule.
Assist with time management and prioritizing tasks and deadlines.
Ensure that the office’s various areas are well-organized, clean, maintained, and stocked, including my office, kitchen / common areas, supplies, storage areas, and filing systems.
Implement effective preventative maintenance schedule for office space, and equipment (including computers, printers, business vehicle, and other equipment), revise schedules when appropriate, troubleshoot maintenance issues.
Coordinate with existing service providers; research, propose, and manage relationships with service providers as needed.
Organize and reorder office supplies as needed for office and retail business, including those for in-person and remote workers while minimizing cost.
Coordinating and arranging firm and bookstore-sponsored travel arrangements and conference registrations for team members.
Coordinating and arranging reservations or catering for team meetings.
Filing / document management.
Filing and managing flow of paper, including legal documents, financial statements, business invoices, and bills.
Managing and organizing personal and business documents (legal documents, financial statements, bills, invoices, and statements).
Revise and update existing filing systems and organization.
Develop and maintain a system for closed file storage and schedule for destruction.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Admin Assistant?
Sign up to receive alerts about other jobs on the Admin Assistant career path by checking the boxes next to the positions that interest you.
