What are the responsibilities and job description for the Project Delivery Specialist position at McMillan Pazdan Smith Architecture?
Description
A Project Delivery Specialist is responsible for supporting the successful execution of projects through advanced coordination, analysis, and reporting. This role involves working collaboratively with project managers, stakeholders, and cross-functional teams with cost controls, schedules, and key performance metrics. The Project Delivery Specialist will serve as a critical resource for ensuring project efficiency and compliance.
We are currently seeking a Project Delivery Specialist to join our team!
Responsibilities:
- Provide project updates and support to practice leaders, studio leaders, and project managers, ensuring alignment and consistent progress across all stakeholders.
- Set up and update project details within internal resource planning and CRM systems, ensuring compliance with firm policies and data accuracy.
- Collaborate with cross-functional teams, including contracts and Finance Accounting to ensure accurate project setup, maintenance, and financial tracking.
- Assist with developing and maintaining cost control systems, including project budgets and financial tracking tools, to ensure projects remain on budget.
- Monitor and analyze project financial performance, preparing regular reports on costs, variances, and trends for stakeholders.
- Maintain accurate project documentation, including contracts, performance reports, and other key records, ensuring they are accessible and up-to-date.
- Collect and analyze performance data, such as labor hours and productivity metrics, to identify risks and support informed decision-making.
- Support the facilitation of routine project performance reviews, assisting with data preparation and reporting, and providing actionable insights to project managers.
- Foster collaboration across teams by coordinating meetings, updating data systems, and ensuring all teams are aligned on project goals and progress.
Requirements
- Associates degree in Business, Project Management, Construction Management, Architectural Engineering, or a related field.
- 5 years of experience in project coordination, project management support, or a similar role.
- Proficiency in project management tools and systems, such as CRM platforms, or resource planning software.
- Strong analytical skills with experience in tracking project performance metrics such as costs, schedules, and earned value.
- Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills to collaborate effectively across cross-functional teams.
- Developing knowledge of cost controls, financial tracking, and reporting systems.
Preferred Qualifications
- Experience with financial performance analysis and project data visualization tools such as Power BI or Tableau.
- Familiarity with industry-specific software like Deltek Vision, HubSpot, or Planifi.
- Basic understanding of accounting principles and budget management.
- Knowledge of Work Breakdown Structures (WBS) and project scheduling methodologies.
- Knowledge of the design construction process.
Location: Any of our Studio Locations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
While performing the duties of this job, the employee is not exposed to hazardous working conditions. The noise level in the work environment is usually moderate.
