Front Office Specialist

Design a career and build your future... Because it matters!

McMillen, Inc. is seeking an organized and detail-oriented Front Office Specialist to join our team on a full-time basis. The ideal candidate will provide essential front desk services, administrative support, and coordination of various office-related tasks. Office hours can vary depending on business needs, typically ranging between 8:30 AM and 5:00 pm from Monday – Friday.

Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and welcoming manner.
• Answer and direct incoming phone calls to the appropriate parties.
• Maintain a clean and organized reception area.
• Assist with general office administrative tasks, such as filing, photocopying, and scanning.
• Manage incoming and outgoing correspondence, including mail and email.
• Coordinate travel arrangements for employees, including flights, accommodations, and car rentals as needed.
• Monitor and maintain office supply inventory.
• Place orders for office supplies and ensure timely delivery.
• Handle incoming and outgoing shipments, ensuring proper documentation and tracking.
• Receive and document new equipment deliveries.
• Notify relevant team members about received items.

Qualifications:

• 2 years of administrative experience within a professional office setting.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in English and Spanish is a plus.
• Excellent communication and interpersonal skills.
• Ability to work independently and adapt to a flexible schedule.

Compensation Package:

• Pay Range: $20.40/hr – $25.50/hr (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

Who We Are: McMillen, Inc. (McMillen) is an engineering, environmental, and construction firm providing scalable, multi-disciplinary capabilities. We are a design and build firm providing clients with balanced perspective and realistic solutions. With experts in the United States, Canada, Australia, and France, our staff bring best practices from the water resources, energy, dams, infrastructure, fisheries, aquaculture, and restricted access markets.

We balance technical precision with collaborative delivery throughout all project phases. We have the resources and expertise to contribute to a project at the feasibility and planning stage, navigate the regulatory and permitting requirements, develop detailed designs, self-perform construction, and participate in startup, testing, and commissioning. We offer strategic planning, technical expertise, comprehensive project management, and integration of multi-disciplinary studies for traditional and alternative project delivery methods.

We want our employees to make a career doing what they love to do. We aren't looking for the complacent or the comfortable. We are looking for the highly technical, the creators, the manic obsessives, the outliers who know being the best is a journey, not a finish line. We support our employees' efforts to stay on the cutting edge of technology while fostering a great work-life balance.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please.